Administrative Coordinator 3
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Administrative Coordinator 3
Salary
$2,387.00 - $4,089.00 Monthly
Location
Natchitoches, LA
Job Type
Classified
Job Number
217760
Department
Northwestern State University
Opening Date
02/19/2026
Closing Date
2/25/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Northwestern State University is currently accepting applications for anAdministrative Coordinator 3.
The Administrative Coordinator 3 serves as the confidential administrative support to the Director and as the office manager for the unit, providing advanced clerical and operational support to professional staff and supervision of student employees. This position ensures the efficient day-to-day office operations by maintaining administrative systems, supporting compliance with state and federal regulations and grant requirements, and coordinating essential office functions. Through this work, the Administrative Coordinator 3 directly supports the department's mission to serve first-generation, low-income students and students with disabilities by ensuring the administrative infrastructure necessary for program delivery, accountability, and student success. Preference will be given to applicants who have experience with Banner Finance, possess knowledge of State travel and purchasing policies and procedures, and have demonstrated experience preparing and submitting purchasing requisitions and travel documents.
This position is open to current employees of Northwestern State University only. Interested employees who meet the qualifications are encouraged to apply.
An ideal candidate should possess the following competencies:
Core Competencies:
Accepting Direction:The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Preferred Competencies:
Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Displaying Expertise:The ability to demonstrate specialized knowledge, skills, and experience to apply subject-matter expertise in
diverse and evolving @contexts.
Using Data:The ability to collect, analyze, and use data to generate insights and inform decisions.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .
Job Duties and Other Information
Job Duties:
Maintains the department's records system, including filing and retrieving documents, researching files, and related tasks.
Collects and prepares for processing time and attendance sheets for the department.
Prepares requisitions for the purchase of supplies; prepares budget revisions, as needed; receives, stores, and distributes supplies; maintains inventory.
Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.
Serves as a clerical assistant to the director, which may include keeping an appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the director of administrative matters.
Serves as office manager for the assigned work unit.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc., and attends meetings and transcribes minutes.
May @type contracts, secure appropriate signatures, and track contracts through the approval process.
May deliver and pick up various materials.
Maintain files and mailing lists for project students, including removing students no longer using services and adding new students to replace them, so that a consistent percentage is maintained to meet federal requirements for the grant.
Position-Specific Details:
Appointment Type: Probational
Location:Natchitoches, LA
Work Schedule:M-F (7:00 am - 4:30 pm, or 7:30 am - 5:00 pm) Full-time position. 12 months.
How To Apply:
No Civil Service test is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Antigone Speed, HR Specialist
speeda@nsula.edu
NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)
Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email obannonj@nsula.edu .
In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State Universityfor facilitiesis the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu . Forstudentacademic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 108-C Watson Memorial Library or email smithcr@nsula.edu . Forfaculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu .
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi - 26: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
02
ADi - 26: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03
CE - 26: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?
I communicate unclearly, use poor tone, and ignore the audience.
I share main ideas clearly and adapt to the audience when reminded.
I communicate clearly, listen actively, and explain complex ideas well.
I craft messages that connect, inspire, and drive action across audiences.
04
CE - 26: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05
DA - 26: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?
I avoid responsibility, deliver poor work, and resist feedback.
I take ownership when prompted and meet basic expectations.
I own results, meet standards, and respond to feedback professionally.
I drive high performance, prevent issues, and model accountability.
06
DA - 26: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
07
DE - 26: Displaying Expertise - How well do you apply subject-matter expertise to solve problems, share insights, and communicate effectively with others?
I struggle to explain basic concepts, apply subject-matter knowledge, or share accurate information.
I apply subject-matter knowledge in typical situations and communicate clearly with some guidance or support.
I use my subject-matter expertise to solve problems, explain concepts clearly, and tailor communication to different audiences.
I demonstrate deep subject-matter expertise, explain complex topics with clarity, and provide strategic insights that support broader goals.
08
DE - 26: Displaying Expertise - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
09
FPP - 26: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
10
FPP - 26: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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