Administrative Assistant

Consumers Energy • Howell, MI • 22h ago

Consumers Energy is Michigan's largest energy provider, providing natural gas and/or electricity to 6.8 million of the state's 10 million residents in all 68 Lower Peninsula counties. Consumers Energy knows job number one is to keep the lights on for customers. We are committed to delivering reliable, clean, and affordable energy to our customers 24/7.?

This position is not eligible for immigration sponsorship, e.g., H-1B, TN, etc. Please do not apply if you will need immigration sponsorship for a work visa now or in the future, including sponsorship for H-1B, TN, etc., now or in the future. We are unable to hire individuals with CPT, OPT, or STEM OPT for this position as the position is not eligible for participation in the H-1B lottery program and is not eligible for current or future immigration sponsorship for a work visa.

Location : This is a hybrid (virtual/onsite) position with required onsite days on Monday, Tuesday and Thursday assigned to the Howell or Parnall(Jackson) location.? The selected candidate must be within a commutable distance or willing to relocate (relocation package is available for those that qualify).

General Summary of Job Responsibilities

The Administrative Assist is responsible for performing a variety of administrative and operational support services required by business leaders. They will assist management with office operations, such as scheduling meetings, receptionist duties, and assisting with projects as assigned. The incumbent may handle sensitive and confidential information and resolve routine inquiries regarding operations and services.

Essential Duties and Responsibilities

Coordinate office workflow. Screen, prioritize, and route telephone inquiries and other communications following established procedures. Receive and route mail to appropriate destination. Maintain department calendar and schedule appointments and meetings for leadership. Serve as a liaison between department and other administrative units.

Support employee recruitment efforts by arranging candidate visits and scheduling interviews. Provide support for the onboarding and offboarding of employees as requested.

Assist with maintaining appropriate department financial records. Prepare and review expense reports and invoices to submit for approval.

Order and maintain supply inventory and office equipment. Contact vendors, service providers and related departments (e.g. facilities, etc.) to resolve inquires and issues.

Compose, prepare and verify accuracy of a variety of materials which may include correspondence, reports, agendas, lists, forms, presentations, memoranda and other documents, independently or from leader instructions, assist and prepare department and other agenda items and prepare and maintain a variety of lists as required.

Schedule and coordinate meetings including agenda planning and preparation. Coordinate special events (e.g., venue, invitations, assist speakers, catering, audio/visual, conference calls, etc.). Document meeting minutes.

Coordinate transportation and travel for management. Process travel related documents.

Other duties as assigned or may be necessary

Knowledge/Skills/Abilities

Organizational and time-management skills.

Ability to organize and prioritize multiple assignments.

Ability to resolve issues as required.

Proficient computer technology and software skills, knowledge of Microsoft suit programs

Perform light office maintenance and upkeep as needed, such as changing light bulbs or restocking printer paper

Written and verbal communication skills.

Ability to utilize various computer software programs.

Effectively work with individuals and groups.

Effectively and efficiently perform highly responsible administrative functions, duties and activities with attention to detail.

Education & Experience

Associate Degree in Business or related discipline with two (2) or more years of relevant experience.

[OR] High School Diploma/GED with four (4) or more years of relevant experience.

Why should you join our team?

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages. We are deliberately creating an inclusive culture that makes our diverse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose: world class performance delivering hometown service.

What we offer:

Competitive compensation packages

Medical, Dental and Vision

401k with company match

Paid parental leave

Up to 13 paid Holidays

Paid time off

Educational Assistance Program

Diversity, Equity & Inclusion:

We, at CMS Energy, value Diversity, Equity, & Inclusion. It is part of our DNA. We treat our employees with respect, we treat each other fairly and we value the opinions of others. We are passionate about building and nurturing an environment where everyone feels included. We don't discriminate. We seek to learn about each other and better understand our unique differences. Our uniqueness makes us authentic. We create safe spaces where everyone can be who they truly are. We invite difficult conversations and uncomfortable topics. We value diverse perspectives; this is what makes us great together. We harbor an inclusive environment where employees feel empowered to share their backgrounds, experiences, and ideas. Our Employee Resource Groups, Women in Energy (WE), Minority Advisory Panel (MAP), Pride Alliance of Consumers Energy (PACE), GENERGY, capABLE, Interfaith and Veterans Advisory Panel (VAP) are key enablers to living the values of our company culture: Caring, Empowered, Deliberate, Agility, and Ownership.

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.

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