Administrative Assistant 2026-00521
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Administrative Assistant 2026-00521
Salary
$18.56 - $20.62 Hourly
Location
Lander, WY
Job Type
Permanent Full-time
Job Number
2026-00521
Department
Department Of Health
Division
Life Resource Center
Opening Date
02/19/2026
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BAAS05
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
At theWyoming Life Resource Center (WLRC), we help people with disabilities live full, happy lives. We are looking for a highly organized, friendly professional to join us as anAdministrative Assistant.
This isn't just an office job; you are the "glue" that holds our center together. In this vital role, you will provide day-to-day support across all our departments, ensuring our staff have exactly what they need to give our residents the best care possible. You will manage important records, coordinate communications, and keep our offices running smoothly so that our clinical teams can focus on what matters most, our residents. Your attention to detail and your welcoming smile will be the first things people notice when they walk through our doors.
If you are excited to use your skills for a meaningful purpose and join a team that truly makes a difference, apply to be an Administrative Assistant at WLRC!
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE! Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) , or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL)
Want to see the full value of your compensation beyond salary?
Explore our Total Compensation Calculator: compensationcalculator.wyo.gov
Human Resource Contact: Tammy / 307-335-6784 / tammalee.keysaw1@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.
Provide essential administrative support to all campus departments, assisting the Executive Assistant to the Facility Administrator as needed.
Perform all core clerical duties, including efficient data entry, filing, copying, and managing office supplies.
Handle all mail processes, including preparing outgoing mail, sorting incoming mail, and operating the postage meter.
Manage a multi-line telephone system, directing calls and taking accurate messages for staff.
Transcribe and organize recorded meeting minutes for various departments.
Serve as the primary point of information and assistance for visitors and employees regarding work systems, activities, and procedures.
Plan, coordinate, and schedule appointments, events, and meetings for multiple staff members and departments.
Deliver a high level of customer service when interacting with residents, staff, visitors, and the public.
Effectively and appropriately handle confidential and protected information.
Act as the primary backup person for the Admissions and Discharge Coordinator. This requires the ability to quickly acquire and perform all processes related to pre-admission, discharge, and follow-up for our Intermediate Care Facility (ICF) and Skilled Nursing Facility (SNF) residents, with a focus on adherence to resident rights and regulations.
Other duties as assigned.
Qualifications
PREFERENCES:
Preference may be given to applicants with two or more years of administrative support experience. Experience taking and organizing meeting minutes, operation of a multi-line telephone system, and experience with Microsoft Office and Google Suite products is a plus.
KNOWLEDGE:
Regulatory Awareness: Familiarity with applicable federal, state, and local laws, codes, regulations and policies, technical processes, and procedures related to the department. Specific knowledge of ICF and SNF regulations centered on admissions, discharges, transfers, and resident rights is preferred.
Exceptional Organization: Proven ability to organize, prioritize, and manage a high-volume workload effectively.
Technology Proficiency: Demonstrated skills and proficiency with Google Suite and Microsoft products. Experience with audio and video conferencing systems is a plus.
Ability to appropriately handle confidential and protected information.
Communication: Strong skills in both oral and written communication to effectively interact with a diverse group of staff, residents and the public.
Customer Service Excellence: Knowledge of techniques for providing high-level customer service in a professional setting.
Behavioral Skills: Ability to interact and perform work in the presence of WLRC residents, including those who may display challenging behaviors.
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
The employee sits comfortably to perform the work; however, the role involves some walking, standing, bending, and carrying light items.
Must be able to interact with and perform work in the presence of facility residents, including those who have aggressive and challenging behaviors.
NOTES:
FLSA: Non-Exempt
The Wyoming Life Resource Center participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.
A background check, including the taking of fingerprints, will be completed through the Wyoming Department of Criminal Investigation, Department of Family Services, and the F.B.I. for every successful applicant.
Pre-employment drug and alcohol testing will be conducted on safety-sensitive positions. Drug testing will be conducted on any position if reasonable suspicion exists.
The Wyoming Department of Health offers an excellent benefits package, including medical/dental/vision/life insurance, paid vacation and sick leave, paid holidays, a state retirement plan, a deferred compensation program, and longevity pay.
Supplemental Information
Click here (https://compensationcalculator.wyo.gov/) to view the State of Wyoming Total Compensation Calculator.
Click here (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage- medical, dental, and vision plans for you and your family
Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility- for those with qualifying student loans
Training and professional development- to support your career growth and advancement
Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program - Earn paid time off and incentives by focusing on your personal health
Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation:https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .
