Job Title: Customer Compliance/Service Portal Coordinator Location: Nilfisk Brooklyn Park/Plymouth, MN Department: Service Operations Reports To: Lindsey Urban, Service Operations Supervisor Overview This position is primarily responsible for supporting the completion of annual and ad hoc customer compliance questionnaires and related documentation. This role will work closely with internal subject matter experts (SMEs), specifically US EHS, Service and HR leadership, to gather accurate information, compile responses, and ensure timely submission of compliance materials to customers. Estimated Time Requirement: 35%-50% time allocation January - April, 10% rest of year This position will also be responsible for coordinating with customers and third-party service partners to provide required information, such as invoices, work order updates, etc. through their portals and Nilfisk's dealer community portal. Other service ops duties will be assigned to this individual by the Service Operations Supervisor, based on department and customer needs. Key Responsibilities Coordinate and manage the process for completing customer compliance questionnaires, surveys, and documentation requests. Create and maintain a database of question responses and documentation, understanding when information is current and can be supplied to another customer questionnaire, and when it needs to be updated by an internal subject matter expert. Communicate with internal, responsible SMEs in areas such as Quality, EHS, IT Security, HR, and Operations to collect required data and ensure completeness and accuracy. Review questionnaire content for clarity, consistency, and compliance with company standards before submission. Track progress of open requests and maintain organized records of submissions and customer communications. Manage deadlines and follow up with internal stakeholders to ensure timely completion. Understand the service-related needs of customers, colleagues and service partners and respond accurately and on time. Qualifications Associate or bachelor's degree preferred, or equivalent administrative experience. 2+ years of administrative, coordination, or customer documentation experience; experience in manufacturing or regulated industries is a plus. Strong organizational and time-management skills with the ability to handle multiple requests simultaneously. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Excel, Word, Outlook) and experience with document management or CRM systems (e.g., Salesforce, SharePoint). Detail-oriented, resourceful, and comfortable working cross-functionally. Ideal Candidate Attributes Collaborative and customer-focused mindset. Comfortable engaging with technical experts and functional leaders to clarify and compile information. Able to balance accuracy with efficiency under tight deadlines. Able to balance multiple priorities. Let's create a cleaner future together Cleaning has emerged as a key contributor to health and safety, sparked by technology and innovation. At Nilfisk we are a driving force in this development. Being part of Nilfisk means thinking outside of the box, bringing your inspiring ideas to life, sharing the results, and learning from your setbacks. We believe that diversity is our greatest strength - as we achieve the best results from a wide variety of views and approaches. At Nilfisk, you have the freedom to be yourself and express your opinions. Nilfisk is firmly committed to growth and sustainability in everything we do. You will be empowered in your role as you collaborate with passionate colleagues on a quest to create a cleaner future. Are you ready to make a change fora cleaner future? Benefits Nilfisk offers a competitive total compensation package. Benefits include Health, Dental, Vision, Basic and Supplemental Life, Critical Illness and Accident Insurance, Flexible Spending Accounts, Health Savings Account with Company Contribution, 401K with CompanyMatch, Long and Short Term Disability, Employee Assistance Program, Legal Plan, Parental Leave, Paid Vacation and Sick Time, Paid Volunteer Day, Tuition Reimbursement, Wellness Reimbursement, Scholarship opportunities, etc. Pay Range $25.19-$31.49 per hour. The estimated range indicates the expected hourly pay for this position. It does not include potential bonus incentives such annual or performance bonus' as well as sales and sales related incentives, or overtime. The actual pay offered may vary based on several factors, including the applicant's qualifications, relevant experience, unique skills, education level, certifications or licenses, differentials, and the location from which they will work. The final pay determination will comply with state or local minimum wage laws applicable to the job's location. We may ultimately pay more or less than the posted range. This range may be modified in the future. Job applicant FAQ Do you have questions regarding the recruitment process or alike? Please visit ourFAQ for job applicants. Talent Acquisition Process Nilfisk does not charge any fee at any stage of the recruitment process. We do not request payment or fees from candidates for any employment-related purpose. If you encounter any such activity, please report it immediately on the Nilfisk Whistleblower website. Nilfisk is an Equal Opportunity employer. We consider all qualified applicants without regard to race, religion, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status, among other factors. Equal opportunity It is the policy of Nilfisk not to discriminate any employee or applicant for employment because of race, color, religion, sex, sexual orientation, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of Nilfisk to take action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.
