Administrative Assistant

HUB International • Brentwood, TN • 8h ago

ABOUT US

At HUB International , we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.

HUB is a global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and almost 20,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

About the Position:

The position reports to the Director of Accounting & Operations.? Key responsibilities include general office management, arranging internal and external events, providing administrative support to the accounting teams.

Location:

This role requires working on site M-F out of our Brentwood, TN office.

Key Responsibilities

Handling the bank and mail run each day

Taking of meeting minutes

General office management such as ordering supplies, working with vendors to ensure facilities are operating properly

Organizing travel and accommodations for staff as required

Arranging internal and external events

Support the onboarding of new employees and offboarding of exiting staff

Contribute to a cooperative team environment in which cross functions are assumed as necessary in order to meet department deadlines and goals

Manage Reception desk/answer phones and direct calls.

Manage all office administration tasks, including general office and business supply orders, equipment maintenance, maintenance of files and overseeing general office appearance and repair issues.

Manage incoming and outgoing mail/correspondence on a daily basis.

Support service staff with printing/preparing client deliverables.

Support hiring managers with new hire onboarding and processing; train associates on phone and other office systems and programs; order business cards; prepare work space.

Coordinate information technology in conference rooms; i.e. video conferencing systems.

Manage conference room scheduling.

Restock supplies, which may involve lifting boxes and reaching high shelves.

Interface with external parties/vendors for work or events in our suite.

Oversee the general cleanliness, good order, and professional appearance/impressions for the office.

Ensure the common areas (kitchen, conference rooms, front area) are clean, working, and properly scheduled.

Transaction management of off-site office files to retrieve/destroy as needed/required.

Provide back-up assistance to office and company staff as needed

Other duties as assigned

Requirements

High School Diploma or equivalent

Must have excellent written and verbal communication skills

Basic Word and Excel Skills required

Self-motivated and proactive

Demonstrated ability to take initiative and achieve results in a fast-paced and changing environment

Must have some flexibility of work hours and have ability to potentially put in extra hours during peak times.

JOIN OUR TEAM

Do you believe in the power of innovation, collaboration, and transformation?? Do you thrive in a supportive and client focused work environment?? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization?? When you join HUB International , you will be part of a community of learners and doers focused on our Core Values: entrepreneurship, teamwork, integrity, accountability, and service.

Department Accounting & Finance

Required Experience: 1-2 years of relevant experience

Required Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

E-Verify Program (https://hubinternational.jobs/e-verify/)

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

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