Back to Jobs search

Administrative Assistant

State of Indiana • Indianapolis, IN • 6h ago

Date Posted: Feb 17, 2026

Requisition ID: 472471

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Indiana Department of Environmental Management (IDEM):

Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.

Role Overview:

The Administrative Assistant 4 (AA) for the Compliance Branch provides administrative expertise by responding to information request from the public, other sections within IDEM, and other agencies. The AA compiles reports, maintains files, and emails/mails inspection reports generated by the Office of Land Quality Compliance sections. This position must have excellent customer service skills and be proficient in Microsoft Office and Adobe Acrobat Pro.

Salary Statement:

The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.

Researches and prepares various reports on agency programs and/or procedures.

Prepares and maintains procedural manual for agency functions.

Reviews policies, plans and procedures for administrative soundness.

Coordinates the work of various sections of the agency or department.

Answers inquiries from the public concerning policy and procedures in assigned area.

Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness.

Monitors and documents activity occurring in their respective department to ensure compliance with applicable federal, state, and local rules and regulations.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

Specialized knowledge of the basic principles and theories of administrative management.

Working knowledge of research techniques and report composition.

Effective written and verbal communication skills.

Attention to detail and proofreading skills.

Organizational skills with the ability to prioritize tasks effectively and multitask.

Ability to use Microsoft Office Suite (Word, Excel, Outlook).

Ability to analyze procedures and policies and write procedural manuals and recommend improvements.

Ability to coordinate the work of section staff.

Ability to maintain cooperative work relationships.

A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Wellness Rewards Program: Complete wellness activities to earn gift card rewards

Health savings account, which includes bi-weekly state contribution

Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

Up to 15 hours of paid community service leave

Combined 180 hours of paid vacation, personal, and sick leave time off

12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Qualified employer for the Public Service Loan Forgiveness Program

Free Parking for most positions

Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.

Similar Jobs

Permit Manager

State of Indiana • Indianapolis, IN • 13min ago

Management & Administrative

Permit Manager Date Posted: Feb 17, 2026 Requisition ID: 472555 Location: Indianapolis, IN, US, 46204 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the st...

13min ago

Go to Apply

Project Manager - Petroleum Remediation

State of Indiana • Indianapolis, IN • 20min ago

Management & Administrative

Project Manager - Petroleum Remediation Date Posted: Feb 17, 2026 Requisition ID: 472139 Location: Indianapolis, IN, US, 46204 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the la...

20min ago

Go to Apply

Governors Summer Intern - OEI - Project Management

State of Indiana • Indianapolis, IN • 27min ago

Management & Administrative

Governors Summer Intern - OEI - Project Management Date Posted: Feb 17, 2026 Requisition ID: 472902 Location: Indianapolis, IN, US, 46204 Work for Indiana Begin a fulfilling career with the State of Indiana by joining on...

27min ago

Go to Apply

Program Manager, Small Business Development Center

State of Indiana • Indianapolis, IN • 27min ago

Management & Administrative

Program Manager, Small Business Development Center Date Posted: Feb 17, 2026 Requisition ID: 473053 Location: Indianapolis, IN, US, 46204 Work for Indiana Begin a fulfilling career with the State of Indiana by joining on...

27min ago

Go to Apply

Region Manager

Pilot Company • Indianapolis, IN • 2h ago

Management & Administrative

Company Description Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logi...

2h ago

Go to Apply

General Manager

Papa John's International • New Palestine, IN • 2h ago

Management & Administrative

THIS IS A CORPORATE RESTAURANT POSITION Have you always wanted to lead a team that ensures customers receive a world class service experience? Do you have the skills to put together the winning team? Do you want to have...

2h ago

Go to Apply

Senior Manufacturing Engineering Manager

GE Aerospace • Indianapolis, IN • 6h ago

Management & Administrative

Job Description Summary The Manufacturing Engineering Manager oversees the engineering department, ensuring the development, implementation, and continuous improvement of manufacturing processes that meet aerospace quali...

6h ago

Go to Apply

Administrative Assistant

State of Indiana • Indianapolis, IN • 6h ago

Management & Administrative

Administrative Assistant Date Posted: Feb 17, 2026 Requisition ID: 472143 Location: Indianapolis, IN, US, 46204 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers...

6h ago

Go to Apply

Account Manager

Trellix • Indianapolis, IN • 6h ago

Management & Administrative

Job Title: Account Manager About Trellix ? Trellix is a global company redefining the future of cybersecurity. The company's comprehensive, open, and native cybersecurity platform helps organizations confronted by today'...

6h ago

Go to Apply

(USA) Tire and Battery Service Advisor

Walmart • Indianapolis, IN • 8h ago

Management & Administrative

Position Summary... What you'll do... Be a Team Member Collaborates with team members to fulfil sales and service requests educating other associates on tools tasks resources and mentor new technicians communicating and...

8h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.