Administrative Specialist

Kelly Services • Plaquemine, LA • 9h ago

Administrative Specialist Role & Responsibilities Role Overview:

This position assists the site's TA Services Team by providing effective management systems and TA technical/documentation support. The ideal candidate is a self-starter who requires minimal guidance and is willing to work extended hours, including weekends or shift changes during TA execution.

Required Skills: - Proficiency in, or ability to quickly learn: - Excel - Word - Outlook - Microsoft Access - Purchasing systems - WebMOC - OPD - Fileshare management - WebEDMS administration - Ability to independently resolve issues through electronic data and visual observations - Demonstrated leadership and problem-solving abilities - Excellent written, verbal, and interpersonal communication skills - Strong organizational skills - Able to thrive in a team environment - Willingness to follow established processes - Effective collaboration for both long-term and urgent problem resolution

Operational (OP) Responsibilities: - Onboard and off-board employees - Perform all clerical duties for TAS, including ordering, receiving, and distributing office and personnel supplies - Complete expense reports for TAS activities - Order uniforms for both existing and new employees - Organize and schedule TAS department meetings and functions - Arrange meals for department and specific turnaround meetings - Order safety supplies and other necessary items for turnarounds - Enter "Near Misses" for turnarounds - Serve as building point of contact - Help facilitate and record meeting minutes/action items for teams, including: - EH&S Steering Team - EH&S Department Meetings - TA Services Team Meetings - TA Execution Command Center Meetings - TA Execution Contractor Touchpoint Meetings - TA Steering Team Meetings

Technical/Documentor Responsibilities: - Manage OPD (ODMS) tool for compliance tracking - Gather and upload all plant recharge data promptly - Serve as TAS MOC and WebEDMS Administrator - Organize, order, and deliver milestone meals during TA execution - Track compliance reminders and related tasks - Print and create/upload electronic job packages for TA's - Convert job procedures to PDF format as needed - Act as Blue Vision POC (for badging) - Manage iPads and other mobile devices for turnaround use - Track headcounts for turnarounds - Support future responsibilities: - SES Creation - PO Requests - File Share Management

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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