Administrative Assistant

PDS Tech Commercial • Sunnyvale, CA • 1h ago

Be the Strategic Force Behind Innovation - Administrative Assistant | Aerospace Industry

Join a Mission That Reaches Beyond the Horizon

PDS Tech Commercial is partnering with a global leader in the aerospace and defense industry to hire an experienced Administrative Assistant in Sunnyvale, CA . In this high-visibility role, you will directly support the Senior Director of Manufacturing within the Marine Systems Business Unit-helping drive operational excellence in an environment that is shaping the future of advanced technology.

If you thrive in a fast-paced, high-impact setting where precision, professionalism, and proactive support make a measurable difference, this opportunity is for you.

Position Details

Job Type: Full-Time | Consultant (5-Month Assignment)

Location: Sunnyvale, CA (Onsite)

Schedule: Monday-Friday | First Shift | 9x80 Schedule

Pay Rate Starting at : $35.01 per hour

What You'll Do

As the trusted right hand to the Senior Director of Manufacturing, you will:

Provide comprehensive executive-level administrative support

Manage and prioritize a complex calendar, resolving scheduling conflicts and handling quick-turn requests

Coordinate domestic and international travel, prepare required documentation, and process expense reports

Track and follow up on action items to ensure seamless execution of leadership initiatives

Handle sensitive and confidential information with discretion

Coordinate meetings and events, including logistics, conference rooms, catering, and VIP/customer visits

Manage visitor badging and greeting protocols for customers and contractors

Screen and manage communications, including calls and information requests

Prepare polished correspondence, reports, and presentations using Microsoft Office tools

Serve as a key administrative liaison across directors, managers, employees, and corporate teams

This role requires agility, professionalism, and the ability to anticipate needs before they arise.

What You Bring

Basic Qualifications

5+ years of experience as an Executive Assistant or in a senior administrative support role

Associate's or Bachelor's degree (Business Administration preferred)

Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams

Strong organizational skills with the ability to multitask effectively

Excellent written and verbal communication skills

High attention to detail with a proactive problem-solving mindset

Experience organizing meetings, conferences, and corporate events

Ability to manage confidential information with discretion

This position requires use of information or access to facilities subject to the International Traffic in Arms Regulations (ITAR) and/or Export Administration Regulations (EAR). These regulations may limit access of controlled technologies: 1) to U.S. Persons, including U.S. Citizens, lawful permanent residents, and other narrow categories including refugees and asylees, or 2) to certain foreign nationals that have received an export license.

Preferred Qualifications

Experience with SharePoint or enterprise intranet systems

Familiarity with SAP, Concur, Facilities Requests, or similar platforms

Advanced reporting and presentation development skills

Proven ability to work independently in fast-paced, evolving environments

Exceptional proofreading and document review capabilities

Why Join Us?

This is more than an administrative role-it's an opportunity to contribute to groundbreaking programs that impact national defense and technological advancement worldwide.

When you join PDS Tech Commercial, you gain:

Competitive hourly pay

Exposure to a globally respected aerospace leader

Experience supporting executive leadership in a cutting-edge industry

A collaborative, mission-driven work environment

The chance to be part of a team that values innovation, precision, and excellence

You'll play a critical role in keeping leadership focused on building the future-while you build valuable experience at the forefront of aerospace technology.

Ready to Take the Next Step?

If you're an experienced Administrative professional who thrives in a high-level executive environment and is ready to support innovation at scale, we want to hear from you.

Apply today and become the organizational engine behind aerospace excellence.

Pay Details: $35.01 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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