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Records Management Specialist - Management Analyst Staff Spec

State of Minnesota • Minneapolis, MN • 1h ago

Working Title: Records Management Specialist - Management Analyst Staff Spec

Job Class: Management Analyst Staff Specialist

Agency: Education Department

Job ID : 91698

Location : Minneapolis

Telework Eligible : Yes - up to 50%

Full/Part Time : Full-Time

Regular/Temporary : Limited

Who May Apply : Open to all qualified job seekers

Date Posted : 02/11/2026

Closing Date : 03/04/2026

Hiring Agency/Seniority Unit : Education Department / MDE-Central Office-MAPE

Division/Unit : Education-St Paul / General Counsel

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $30.23 - $44.48 / hourly; $63,120 - $92,874 / annually

Classified Status : Unclassified

Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

End Date : 02/26/2027

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

As a Records Management Specialist with the Minnesota Department of Education, you will support agency-wide records management, which will cover all aspects of information and records management to ensure compliance with statutory and regulatory requirements, protect and preserve institutional memory, and promote efficient agency operations. Duties will include:

Development and maintenance of records-related policies and procedures;

Maintenance and updates to record retention schedules;

Provide technical assistance and training relating to records management, retention and destruction

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicate the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Three (3) years of professional experience in document or record management, technology and training

A bachelor's or master's degree in Library Science, Information Management or a related field and two (2) years of professional experience in document or record management, technology and training

Experience should include:

Organizational/project management skills sufficient to develop and implement agency-wide and division specific records management policies and procedures

Strong communication and interpersonal skills

Analytical and problem-solving abilities

Preferred Qualifications

Development, implementation, and administration of enterprise records and information management or information governance program.

Large scale project management experience.

Knowledge of electronic records management systems.

Strong understanding of relevant laws and regulations.

Ability to handle confidential and sensitive information responsibly.

Experience in change management and process improvement.

Strong knowledge of records management principles and practices.

Experience with both physical and electronic records management.

Ability to develop and implement effective recordkeeping systems.

Ability to work independently and collaboratively.

Excellent time management and organizational skills.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

SEMA4 Records Check (applies to current and former state employees only)

Employment Reference Check

Conflict of Interest Review

Driver's License Check

Criminal Background Check

The Minnesota Department of Education will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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