Summary The Secretary of Defense has ordered a department-wide hiring freeze subject to certain limited exceptions. This position is subject to the DoD hiring freeze. Offers of employment related to this vacancy announcement will not be executed until the position has an approved exemption. You will serve as a Division Management Assistant in one of several Divisions of the Naval Surface Warfare Center Philadelphia Division. Please see the Additional Information section for more details. Responsibilities You will serve as an advisor to management in evaluating the effectiveness, productivity and efficiency of the Division's programs and administrative operations/functions. You will develop work operations, new/modified work methods, management processes, and administrative procedures for program operations. You will gather, compile and evaluate facts to make conclusions and recommendations to program and administrative operations concerning organization's program. You will provide financial/budgetary management/tracking/maintenance/development/analysis and administrative support to the Division Head and Program Managers including ensuring all errors are corrected in a timely manner. You will accomplish office operations and management, coordinate administrative policies and procedures and provide direction on the implementation of administrative and clerical work for correspondence, timekeeping, travel and records management. You will prepare Division presentations, financial charts, spreadsheets, plans and reports to carry out financial responsibilities. Requirements Conditions of Employment Qualifications TO QUALIFY FOR NG-4: Your resume must demonstrate at least one year of specialized experience at or equivalent to the NG-3 pay band (GS-7 and GS-8 equivalency) in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Coordinating clerical administrative duties for an organization or program. TO QUALIFY FOR NG-3: Your resume must demonstrate at least one year of specialized experience at or equivalent to the NG-2 pay band (GS-5 and GS-6 equivalency) in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Performing clerical administrative duties for an organization or program. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education TO QUALIFY FOR NG-4: In lieu of specialized experience, you may qualify with the following education or combination of both education and experience: A master's or equivalent graduate degree in a field of study directly related to the position; OR Two full years of progressively higher level graduate education leading to a master's or equivalent graduate degree in a field of study directly related to the position; OR An LL.B. or J.D., if related to the position being filled; OR A combination of experience and graduate education as described above that equates to one year of experience. TO QUALIFY FOR NG-3: In lieu of specialized experience, you may qualify with the following education or combination of both education and experience: One full year of graduate level education in a field of study directly related to the position; OR A combination of experience and graduate education as described above that equates to one year of experience. A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information. Additional Information This position is part of the Warfare Centers Personnel Demonstration Project. The NG-3 pay band encompasses positions equivalent to GS-7 and GS-8; the NG-4 pay band encompasses positions equivalent to GS-9 and GS-10. You will serve as a Management Assistant in the the Materials, Structures, Environmental & Protection Division (Code 33); Deputy Technical Director (Code TDB); Contracts Division Function 024; Life Cycle Logistics Engineering & Readiness Division (Code 31); Auxiliary Machinery Division (Code 41); or HM&E MCS Surface Ship Division (Code 51) of the Naval Surface Warfare Center Philadelphia Division. This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position. PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation. Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee. A relocation incentive may be authorized. Vacancies filled from this announcement may be filled at any grade level listed. If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management. Promotion is neither implied nor guaranteed.
