Administrative Assistant

Insight Global • Portland, OR • 8h ago

Job Description

We're hiring several Temporary Administrative Assistants for a global construction client of ours to support a large scale I-9 documentation project in preparation for an upcoming electronic I-9 rollout. This is an excellent opportunity for someone who enjoys detail oriented work, wants to make an immediate impact, and gain valuable compliance experience starting on day one.

In this role, you will support multiple U.S. offices by collecting, reviewing, and scanning Form I-9 employment eligibility documents in preparation of a system upgrade. Responsibilities include:

Collecting and tracking I-9 documentation from employees across multiple U.S. offices

Scanning, uploading, and organizing documents into designated systems

Reviewing documents for accuracy and completeness

Following up with offices and/or employees on missing or incorrect information

Maintaining detailed tracking of outreach, received documents, and outstanding items

Handling sensitive employee information with confidentiality and care, ensuring compliance with federal I-9 requirements

This position involves high volume, repetitive administrative work and is ideal for someone who thrives on organization, consistency, and precision.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Previous experience in document control or data entry

Strong attention to detail and comfort with repetitive, high volume tasks

Highly organized, reliable, and deadline driven

Strong communication skills and professionalism

Comfortable handling confidential employee information

Reliable transportation and ability to work onsite, Monday-Friday

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