COMMUNICATION & ADMINISTRATIVE ASSISTANT

Village of Brooklyn • Brooklyn, MI • 1h ago

Appointment and supervision: The Administrative Assistant is appointed by and reports to the Village Manager and accepts direction from the Office Administrator/Clerk. The Administrative Assistant functions support the daily operations of the Village Office as well as the Office Administrator/Clerk, the Village Manager, and Department of Public Works Director.

Responsibilities and Duties: The responsibilities and duties of the Administrative Assistant provide support for the daily operations of the Village Office and may include, but are not limited to, the following functions:

Administrative Assistant

Respond to Village residents, business owners, visitors, suppliers and contractors either in person, by telephone, fax, email or written communication.

Answer telephones and direct calls as appropriate.

Open and distribute mail.

Refer or direct to appropriate resources.

Coordinate and maintain updates to Village website.

Coordinate and maintain updates to Social Media presence of the Village.

Coordinate and manage specific communication of the Village as directed by the Village Manager

Provide support to the Office Administrator/Clerk, the Village Manager, Village Council members, Village employees and Village Treasurer.

Assist with accounts receivable and accounts payable.

Receive and process tax payments.

Receive and process water and sewer payments.

Prepare and execute bank deposits.

Balance the cash drawer daily.

Receive, prepare, copy, distribute and file correspondence, reports and records.

Maintain files and records.

Obtain incoming mail and deliver outgoing mail to the Post Office.

Assist in the preparation and distribution of utility billings, shut-off notices, shut-off orders and reconnection requests.

Assist in the receipt, processing and issuance of permits.

Receive and assist in processing requests for variances, rezoning, site plan review and conditional use permits.

Perform routine clerical duties, including typing letters, envelopes, documents and forms.

Direct inquiries, complaints, questions and comments to the appropriate employee when necessary.

Assist in preparation of agendas and documents for Village Council, Planning Commission, Corridor Improvement Authority, Parks Board, and other government entities.

Assist in providing computer data entry.

Other duties as assigned by the Village Manager.

Qualifications

Education: High School graduate with coursework in business, marketing, communication or an equivalent.

Experience: One year of office or business experience with a business, nonprofit organization or local government entity

An associate degree or greater may be substituted for relevant experience.

Other requirements:

Personal computer proficiency in Microsoft Word, Excel and Outlook

Familiarity with PowerPoint, social media, Internet, Canva

Experience with telephone systems, copiers, fax, @typewriter/keyboard (minimum of 35 wpm), cash register, calculator and other office equipment

Experience in handling cash and checks

Optional: credit card and electronic fund transaction experience

Social Media, Canva, and Website Management

Good verbal communication skills

Decision-making and critical thinking experience

Optional additional experience:

BS&A accounting software or equivalent accounting software

Municipal policies, procedures and regulations

Notary Public certification

Ability to be bonded

Similar Jobs

Customer Service AdvisorHudson Hudson, MI

WesBanco Bank Inc • Hudson, MI • 1d ago

Management & Administrative

Back Customer Service Advisor-Hudson 14-8775 Hudson, Michigan, United States Apply X Facebook LinkedIn Email Copy Location This position is 100% in office. The employee will work their scheduled work hours in a designate...

1d ago

Go to Apply

Customer Service Advisor Float 1 Michigan Adrian,

WesBanco Bank Inc • Hudson, MI • 2d ago

Management & Administrative

Back Customer Service Advisor Float 1 - Michigan 14-8782 Multiple Locations Apply X Facebook LinkedIn Email Copy Location This position is 100% in office. The employee will work full time in an office in a designated Wes...

2d ago

Go to Apply

(Part Time) Receptionist

Huron-Clinton Metroparks • Dexter, MI • 3d ago

Management & Administrative

PAY RATE: $16.17 per hour (up to 1,500 hours per year) GENERAL STATEMENT OF DUTIES: Under the supervision of the Park Operations Manager/Park Operations Supervisor, receptionist will perform varying receptionist and secr...

3d ago

Go to Apply

Customer Service Representative

Gerber Collision & Glass • Chelsea, MI • 4d ago

Management & Administrative

Company: Gerber Collision & Glass WELCOME TO GERBER COLLISION & GLASS Our Team Members Drive Us! Gerber Collision & Glass is one of the largest collision repair companies in North America. With $3+ billion in...

4d ago

Go to Apply

Global Key Account Manager

Amcor • Manchester, MI • 1w ago

Management & Administrative

Accelerate the possible by joining a winning Amcor team that's transforming the packaging industry and improving lives around the world. At Amcor, we unpack possibility through our innovative and responsible packaging to...

1w ago

Go to Apply

Customer Service Advisor Float Michigan Adrian, M

WesBanco Bank Inc • Hudson, MI • 1w ago

Management & Administrative

Back Customer Service Advisor Float - Michigan 14-8563 Multiple Locations Apply X Facebook LinkedIn Email Copy Location This position is 100% in office. The employee will work full time in an office in a designated WesBa...

1w ago

Go to Apply

Customer Service Representative

U-Haul • Clarklake, MI • 1w ago

Management & Administrative

Location: 9416 S Meridian Rd, Clarklake, Michigan 49234 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated people for the position of Customer Service...

1w ago

Go to Apply

Customer Service Associate

Walgreens • Jackson, MI • 2w ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

2w ago

Go to Apply

Business Development Manager Automotive Materials Testing Services USA

SGS North America Inc. • Grass Lake, MI • 2w ago

Management & Administrative

Full-timenn Compensation: USD 120000 - USD 160000 - yearlynCompany DescriptionnnSGS is the global leader and innovator in inspection, verification, testing and certification services. Founded in 1878, SGS is recognized a...

2w ago

Go to Apply

Receptionist

Genesis Healthcare • Brooklyn Park, MD • 2w ago

Management & Administrative

Overview Hammonds Lane is seeking a full time Receptionist to join their team! At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.