Accounts Payable Clerk

Maine Maritime Academy • Castine, ME • 2h ago

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1302824

POSITION OVERVIEW

Employee performs accounts payable and other related finance responsibilities that involves the

processing of invoices, review of documents produced by Purchasing, and the timely payments to

vendors, students, and employees of all approved Academy invoices. Position ensures the prompt and

accurate processing of invoices with close detail to general ledger coding. Understanding of contract

language is important to the extent that payments must be made only when contract requirements are

met. Employee works closely with a wide variety of Academy employees and regularly with the

Purchasing Department staff. Various current software applications will be used regularly including

Microsoft Dynamics Great Plains and Microsoft Office Suite products. Some judgement and initiative is

exercised; however, tasks are normally accomplished within well-defined parameters. This is a

bargaining unit, non-exempt, hourly position.

DUTIES

? Provide professional customer service in all interactions

? Communicate and interact by telephone, e-mail and in-person with vendors, students, and

colleagues in a professional manner

? Meet required reporting deadlines

? Responsible for Purchasing Card reconciliations and monitoring

? Responsible for accurate review of invoices from the Purchasing Department and the processing

of those invoices for payment

? Responsible for maintaining accurate accounts payable files

? Assist Director of Fiscal Operations with yearly 1099 distribution; regular monitoring of new

vendors for these requirements.

? Responsible for some account reconciliations related to accounts payable

? Participation in the yearly audit

This job description reflects the general duties of the job, but is not a detailed description of all duties

which may be inherent to the position. The Academy may assign reasonably related additional duties to

individual employees consistent with policy and collective bargaining agreements.

SKILLS

? Professional and ethical standards

? Detail oriented

? Ability to work independently and within a team environment

? Excellent time management skills and the ability to prioritize while demonstrating flexibility and

the ability to accomplish tasks with occasional interruptions

? Accurate data entry skills that include excellent typing skills

REQUIREMENTS

? High school diploma with progressive business office experience; college level courses a plus

? Ability to accurately process a large number of transactions in a timely fashion

? Computer skills with multiple applications and ability to learn new applications as required

? Ability to quickly learn and apply a wide variety of Academy policies and procedures

? Experience in Excel and MS Word

? Proven willingness and ability to work collegially and within a team displaying good

communications skills and using common sense

? Exceptional organizational skills and the ability to manage several tasks within the same

timeframe

? Outstanding work ethic

PHYSICAL/ENVIRONMENTAL FACTORS

? Telephone contact and in person contact with students, co-workers, and vendors daily;

? The position is generally sedentary;

? Frequent use of keyboard, mouse, and computer screen; and

? Occasionally lift and move up to 10 pounds

? Regular attendance is expected and required

SPECIAL CONDITIONS

This position requires a criminal Background Check and may also include a credit check. MMA reserves

the right to make employment contingent upon successful completion of these Background Checks.

MAINE MARITIME ACADEMY

Position Factor Evaluation

JOB TITLE: Accounts Payable Clerk JOB CODE:

WAGE GRADE: 14 TOTAL POINTS: 372

FACTOR DEGREE POINTS

Knowledge and Skill 5 180
Effort

I. Mental and Visual Effort 5 40

II. Physical Effort 2 20
Responsibility for Cost Control 4 32
Responsibility for Others

I. Injury to Others 1 8

II. Supervisory Responsibility 1 8

III. Sensitive Information and Records 4 32
Working Conditions 2 20
Responsibility for External and

In

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