Administrative Operations Coordinator

STAFFMARK • Breinigsville, PA • 9h ago

Reference #: 1992356 On-Site | Breinigsville, PA $22/hour | Monday-Friday, 7:00 AM - 3:30 PM Temporary role through September Are you detail-oriented, organized, and energized by keeping operations running smoothly? We're seeking a Administrative Operations Coordinator to support critical daily and weekly transportation and production activities at a fast-paced manufacturing and distribution site. This is a hands-on, on-site role where accuracy, communication, and follow-through truly matter. This temporary opportunity runs through September and is ideal for someone who enjoys structured work, collaborating with carriers and drivers, and being at the center of daily logistics execution. What You'll Do Daily Responsibilities

Verify, generate, and process Bills of Lading (BOLs) for inbound shipments

Reconcile water received against production and delivery records

Maintain running logs, water trackers, and monthly reconciliation files

Create and distribute daily load schedules based on production plans

Prepare and send daily load reports by 8:30 a.m.

Build BOL files and water logs for next-day operations

Prepare and distribute tanker schedules by end of day

Update driver schedules and trackers as changes occur

Track driver hours and maintain shift and compliance calendars

Update operational tracking files to ensure accurate reporting

Process and submit carrier payments Weekly Responsibilities

Send weekly driver schedule confirmations to all carriers

Extend, manage, and adjust driver schedules as needed

Process carrier and maintenance payments

Update load schedules to align production needs, spring availability, and driver capacity

Revise tanker schedules based on updated availability

What We're Looking For

Strong attention to detail and ability to manage multiple daily deadlines

Comfort working with schedules, trackers, logs, and reconciliation files

Clear communication skills and confidence working with drivers and carriers

Proficiency with Microsoft Office (especially Excel)

Prior logistics, transportation, operations, or administrative experience preferred

Ability to work on site, full time, in a fast-paced environment

Pay & Benefits

$22/hour, paid weekly

Direct deposit

Temporary health benefits available through Hunter Hamilton

After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play. About Us Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers. Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

Staffmark Group is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Pro Staff is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

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