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Administrative Assistant 2

New York State Civil Service • Albany, NY • 3h ago

NY HELP No

Agency Homeland Security and Emergency Services, Division of

Title Administrative Assistant 2

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 15

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $59808 to $74695 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Ave.

Building 7A

City Albany

State NY

Zip Code 12226

Duties Description The Administrative Assistant 2, SG-15, will work within the Human Resources Management Unit (HR) providing direct support to the Director of Human Resources, and other HR offices as directed. Duties will include but are not limited to: - Provide direct administrative support to the Director of Human Resources.- Manage various shared mailboxes and electronic fax.- Answer telephones, transfer calls, take messages, and provide information to callers and staff.- Greet visitors and handle inquiries or direct them to the appropriate persons.- Schedule and manage appointments, meetings, and other events for program management and program resources.- Compose, @type, and distribute various correspondence, meeting notes, and reports.- Track and coordinate program assignments.- Open, read, route, and distribute incoming mail or other materials.- Coordinate information and act as liaison to executives, DHSES program managers, external agency partners and employees.- Interact with customers and colleagues in a courteous and professional manner.- Efficiently utilize program databases, applications, SharePoint sites and Microsoft Office Suite.- Create, organize, and maintain office files.- Ensure confidentiality of privileged and sensitive material.- Perform tasks in an efficient, timely, and safe manner.- Perform other duties and special projects as required.

Minimum Qualifications TRANSFER Current New York State employees with one year or more of qualifying permanent or 55b/c service in a position allocated to a Grade 13 or higher and eligible for transfer under Section 70.1 of the Civil Service Law. NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility.

Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines. The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer.In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics.DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination.In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/CZ

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1220 Washington Ave., Bldg. 7A, 5th Floor

City Albany

State NY

Zip Code 12226

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 208869 in the subject line of your application email to HRresumes@dhses.ny.gov.

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