Accountant II

Michigan State University(MSU) • East Lansing, MI • 12h ago

Position Summary

The incumbent will assist the Department of Teacher Education in budget management, reporting, forecasting, and financial planning of general fund, designated, and discretionary accounts related to departmental operation. The ideal candidate will bring demonstrated expertise in academic financial operations, an understanding of HR, and strong communication skills, with the ability to engage effectively across a diverse range of individuals, including students, administrative professionals, and faculty. The incumbent will work closely with the Chair of Teacher Education, college budget officer, dean's office accountant, and college human resources.

This position oversees the fiscal activities of a moderately large and complex academic unit, with responsibility for both short- and long-term financial strategic planning with the chairperson of the department.

Key Responsibilities:

BUDGETING: Manages a mid-size complex budget and maintains accounting controls for the total department budget of general fund, designated, and discretionary accounts; Develops annual general fund budget for the fiscal year with chairperson and loads into SFN; Provides budgets, spendable balances, and guidance on allowable expenses per MSU policy to department chairperson

ACCOUNT MANAGEMENT: Monitors, adjusts, and acts on all departmental expenditures; Processes financial forms; Prepares and reconciles records relating to departmental expenditures; Authorizes all purchases on departmental general fund, designated, and discretionary accounts; Assists in developing financial policies and accounting controls and procedures; Contributes to departmental shared drive for official department documents related to budget, expenditures, and financial planning

REPORTING: Provides regular budget and accounting reports to department chairperson and college; Research, prepares, and verifies the accuracy of financial statements and reports; completes monthly and quarterly forecasting by utilizing financial trends and assessing potential impacts on the department's budgets

FINANCIAL GUIDANCE: Addresses non-routine financial questions and situations, often requiring investigation and/or research of precedents within the department/college/university regarding fiscal matters to advise the chairperson on options; Uses patterns, trends and precedents to analyze situations and determine course of action to advise departmental chairperson regarding options

HUMAN RESOURCES: Coordinates with CEDHR to provide accounting strings and labor projections; Assisting unit and CEDHR with the preparation of faculty/academic staff and graduate student appointments, determining effort % based on load; Collaborate with CEDHR regarding payments and problem-solve payment issues; Consults with CEDHR if questions arise about compliance with university policies and procedures, collective bargaining agreements, and state and federal legislation; Develop and maintain relationships with key contacts to enhance workflow and work quality

Additional duties may be assigned to support administrative operations.

Hybrid work statement: The college is currently operating under a hybrid modality structure, with staff working two days in person and three days remotely. This structure is subject to change at any time.

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