Administrative Assistant

Ottawa County Veterans Service Commission • Oak Harbor, OH • 6h ago

Job Title: Administrative Assistant FLSA: Non-Exempt Hours: 8:30 AM - 4:30 PM Classification: Full-Time/Classified Pay Grade: 3 ORGANIZATIONAL RELATIONSHIPS Supervisor: Director

Employees Supervised: Does not supervise any employees.

Other: Works with staff. PREFERRED QUALIFICATIONS ? Must be a veteran of the Armed Forces of the United States who received an honorable discharge or if a qualified veteran is not available the spouse, surviving spouse, child, or parent of a veteran, per Ohio Revised Code 5901.01. ? High school graduate required; an Associates Degree or higher, from an accredited college/university, in Office Management, Secretarial Science, or related course of study preferred. ? Five (5) years of strong secretarial experience desired; experience as an Administrative Assistant preferred. ? Strong telephone and face-to-face communication skills with all @types of individuals, including those with emotional and physical disabilities, who may be experiencing problems associated with Post Traumatic Stress Disorder, substance abuse, homelessness, etc. ? Ability to comfortably communicate with all levels of county and outside agency personnel. ? Must be a team player possessing the capability to work with personnel at all levels of the reporting structure. ? Ability to accurately @type a minimum of 40 words per minute. ? Excellent computer keyboard and database entry skills with a strong working knowledge of Microsoft Word, Excel, PowerPoint, etc. ? Ability to operate a variety of office equipment including, but not limited to, copy machines, fax machines, multiple-line telephone, etc. ? Excellent grasp of grammar, punctuation, etc., required to prepare correspondence, meeting minutes, etc. ? Excellent time management skills, including the capacity to maintain client medical transportation appointments. ? Basic knowledge of veteran and dependent benefits and assistance, as well as the various organizations that provide these benefits. Demonstrated appreciation and advocacy for veterans and their dependents. ? Neat, professional appearance to properly greet the public and represent the Ottawa County Veterans Service Office (OCVSO). ? Must pass required background investigation and drug/alcohol abuse evaluation. Updated July 2024 ESSENTIAL DUTIES ? Relieves the Ottawa County Veterans Service Commission (OCVSC) Board of Commissioners of non-routine administrative responsibilities including: ? Attending all open board meetings for the purpose of recording minutes. ? Generating open board meeting minutes. ? Distributing working board meeting minutes in hardcopy format to Commissioners. ? Preparing board correspondence, from draft copy; edits documents to ensure accuracy and correctness; submits documents for review, approval, and signature of the board; maintains copies of documents in organized files; and maintains electronic back-up files of documents. ? Providing decisions, resolutions, correspondence, etc., of the OCVSC Board of Commissioners to other county agencies and/or departments, county officials, veteran organizations, etc. ? Developing and maintaining all files on behalf of the OCVSC Board of Commissioners' records. ? Performs administrative support to the OCVSC Board of Commissioners, including, but not limited to: ? Maintaining the board meeting schedule. ? Ensuring public notification of the board meeting schedule to include changes and cancellations. ? Performs administrative support to the OCVSC Transportation Program, including, but not limited to: ? Maintaining client medical transportation appointments, which includes initial scheduling, changes, and/or cancellations. ? Providing courtesy call the day before scheduled transportation appointment to each client confirming departure time and pickup location. ? Maintaining work schedule for OCVSO drivers on a weekly basi

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