Administrative Assistant I - Health IT (Departmental Promotional Only)
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Administrative Assistant I - Health IT (Departmental Promotional Only)
Salary
$7,021.73 - $8,777.60 Monthly
Location
County of San Mateo, CA
Job Type
Full-Time
Job Number
E029BT
Department
Health IT
Opening Date
02/04/2026
Closing Date
2/18/2026 11:59 PM Pacific
Bargaining Unit
35
Description
Benefits
Questions
Description
San Mateo County Health is seeking a well-qualified individual for the position of Administrative Assistant I - Health IT.
The current vacancy is full-time in the Health IT Division. This position is primarily based in South San Francisco, CA, but may travel/drive throughout the county to perform job duties. This position is currently hybrid, with both on-site and remote work, but is subject to change as needed to support the project and any changes to County policy.
This Administrative Assistant will support the Health IT Leadership team, directly reporting to the CIO, in the day-to-day operations of the project team with:
Organizing the daily schedule
Meeting preparation
Creation of reports
Presentations
Data/information gathering
Follow up on tasks that may be delegated to others
Upcoming deadline reminders
Travel management for team
Resource/budget tracking
Expense tracking
Performing related duties as assigned etc.
Ideal candidate will possess:
Experience working with health technology teams, including, but not limited to: Epic, Cerner, Innovaccer
Experience coordinating facilities, locations, and bookings for a high volume of team members and meeting needs.
Experience working directly with health executives for program coordination, cultural initiatives, and overall team support.
Experience as an administrative assistant managing a large and varied workload with changing and conflicting deadlines, utilizing adaptability, independent thinking, and cooperation.
Demonstrated ability in performing administrative and clerical duties at the highest level of quality with a range of diverse responsibilities and multiple priorities.
Organizational skills to assist with operational project needs, including schedules, project budget tracking/expenditures.
Skill in meeting preparation, including agendas, presentations, reports, securing locations, etc.
Proven time management skills and the ability to meet deadlines and handle time-sensitive matters.
Ability to exercise a high degree of discretion, exercise good judgment, and maintain confidentiality.
Excellent problem-solving and creative resourcefulness skills with a can-do attitude.
Strong analytical skills and strong attention to detail.
Ability to provide exceptional customer service; enjoys interaction with people and is always able to demonstrate excellent interpersonal skills.
Ability to work independently and is self-driven
Ability to work well in a team-based environment and interact positively with a variety of people in different situations.
Demonstrated ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Proficiency in using Microsoft Office Tools (Outlook, Teams, PowerPoint, Word, Excel) and VISIO. SharePoint experience is preferred.
Proficiency in using modern office technologies and equipment.
Ability to establish and maintain effective working relationships with those encountered on the job.
Exceptional verbal and written communication skills.
Qualifications
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Graduation from an accredited college or university, with a degree in Public Administration, Accounting, Political Science, Business Administration or related field OR four years of responsible administrative or supervisory clerical experience which has included bookkeeping or sub-professional accounting duties.
Application/Examination
Departmental Promotional Only. Only current County of San Mateo employees in San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date may apply.
The examination process will consist of an application screening (weight: Pass/Fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a performance exam (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
TENTATIVE RECRUITMENT SCHEDULE
Recruitment closes: Wednesday, February 18, 2026 at 11:59 PM PST
Applicant Screening: Thursday, February 19, 2026
Panel Interviews: Week of February 23, 2026
About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically and linguistically diverse communities.
The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
County of San Mateo is an equal opportunity employer committed to fostering diversity, equity and inclusion at all levels.
HR Analyst: Sarah Huynh (02042026)(Administrative Assistant I - E029)
We invite you to explore our Benefits-at-a-Glance (https://www.smcgov.org/sites/default/files/2025-05/Benefits%20at%20a%20Glance%204.29.25.pdf) page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.)
In addition to core benefits, the County is proud to offer a variety of wellness and professional development programs to help you grow both personally and professionally. Most of these enriching opportunities are available during work hours and come at no cost to you.
As a County employee, you'll also be covered by the federal Social Security system, earning valuable retirement benefits based on your salary and years of service.
01
IMPORTANT: Applicants for this position are required to submit responses to the following supplemental questions. Your responses will give us additional information about your background and experience related to this position and will be used in the selection process. Be concise and specific. Neatness, clarity of expression, grammar, spelling and ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses to these questions.
I have read and understand this important information.
02
This is a Departmental Promotional Only recruitment. Only current County of San Mateo employees in the San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term position prior to the final filing date may apply. Do you meet this requirement? (A "No" answer will disqualify you from this recruitment.)
Yes
No
03
Describe how your work experience has prepared you for this Administrative Assistant I position. Be specific as to where your experience was gained, the duties you performed and how long you were in the position.
04
Provide one work-related example that best demonstrates your ability to handle multiple tasks while working under pressure of deadlines with priorities changing on short notice, while maintaining high-quality results. Include how you ensure the timeliness, accuracy, and completeness of your own work.
05
Describe your experience using computers in a work environment. In your response, please include the @types of software and programs you have used, your level of experience with each, for what purpose you used them and what documentation was produced. Be sure to include information about your use with Microsoft Office tools.
06
How did you learn about this position?
County of San Mateo Website
County of San Mateo Job Interest Card Notification
County Hosted Virtual Event
County Hosted Job Fair
CalOpps.org
College/University Career Center
Community-based Organization Posting
Facebook/Instagram
Friend or Relative
GovernmentJobs.com
Indeed
Job Fair
LinkedIn
Professional Publication/Website (Please specify in next question)
X (formerly called Twitter)
Zip Recruiter
Other (Please specify in next question)
07
If you answered, "Professional Publication/Website" or "Other" to the above question, please indicate below how you learned about this position. Your response to this question will help us in better marketing County jobs. Type NA if not applicable.
Required Question
Employer
County of San Mateo
Address
County of San Mateo Human Resources Department 500 County Center, 4th Floor Redwood City, California, 94063-1663
Phone
(650) 363-4343
Website
https://jobs.smcgov.org
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