Part Time Administrative Assistant

Robert Half • Santa Monica, CA • 2h ago

Description

We are looking for a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis. This role is ideal for someone who enjoys keeping operations running smoothly and takes pride in creating an organized and welcoming environment. With a focus on mail management and supporting office functions, this position offers opportunities to contribute to a dynamic workplace. You will work every Friday, onsite, in Santa Monica. Lunch will be provided daily and you will have access to the gym.

Responsibilities:

Sort, scan, and distribute incoming mail to appropriate team members on a daily basis.

Manage inventory and replenish office supplies, groceries, and breakroom essentials as needed.

Ensure the kitchen and breakroom are clean and organized, including running the dishwasher and wiping down surfaces.

Coordinate lunch orders for team members, including placing orders and setting up meals.

Welcome and assist vendors during onsite visits, ensuring their needs are met and tasks are completed.

Greet external visitors and provide a hospitable experience, including offering refreshments and guiding them to designated areas.

Keep conference rooms tidy and ready for meetings, including straightening chairs and disposing of trash.

Support the team with occasional light maintenance tasks, ensuring the office remains functional and presentable.

Requirements - Proven experience in administrative support or office management roles.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Excellent communication and interpersonal abilities to interact with team members, vendors, and visitors.

Proficiency in handling mail, data entry, and general office operations.

Ability to maintain a clean and detail-oriented workspace consistently.

Familiarity with ordering supplies and coordinating deliveries.

Comfortable with light physical tasks such as lifting supplies or tidying up.

Reliable and proactive approach to completing responsibilities efficiently. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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