HR Administrative Assistant - Hybrid NY

Healthfirst • United States, United States • 2d ago

This is a hybrid position which consists of reporting to our 100 Church Street, NYC office 3 days per week (Tuesdays, Wednesdays & Thursdays).

Scope of Responsibilities:

Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for the HR Leadership Team, ensuring alignment, preparation, and timely follow-up; supports broader HR department operations and handles additional administrative responsibilities as needed

Provides support for and managing administrative tasks including but not limited to email messages, phone calls, calendar invites, travel arrangements and expense reports

Prepares agendas, meeting materials, presentations, and follow-ups for HR team meetings and cross-functional engagements

Coordinates document management and maintain HR files, spreadsheets, reports, and trackers with a high level of accuracy and confidentiality

Assists with communication drafting and distribution for HR announcements, updates, and employee-facing materials

Works closely with the HR Leadership Team and HR Centers of Excellence to ensure smooth administrative workflow

Provides support for vendor coordination, contract management, and invoice processing

Supports calendar and operating rhythms for the HR Leadership Team

Supports HR programs, initiatives, and events as needed; coordinates project timelines, status updates, and follow-ups as applicable to the administrative assistant role

Periodically traveling as needed

Performs all other duties as assigned by management

Minimum Qualifications:

HS Diploma or GED from an accredited institution

Minimum of 2 years of experience supporting at least a director level in a corporate environment

Proven knowledge of Microsoft Office Suite including Outlook, Power Point, Excel and Word

Experience interacting with various organizational levels from a customer centric approach and effectively representing Senior Leadership

Experience in managing multiple calendars

PreferredQualifications:

Bachelor's degree from an accredited institution

Working knowledge of the healthcare industry

Experience with Workday and Service Now

Experience working within Microsoft Excel spreadsheets which includes utilizing VLOOKUP's, updating/creating pivot tables

Experience with budget reports and/or variance reports

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, gender identity, sexual orientation, national origin, age, genetic information, military or veteran status, marital status, mental or physical disability or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

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