Construction Billing Specialist

ATMI Precast • Aurora, IL • 3h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13249330

ATMI Precast is not your average manufacturing construction company. You will join a high-performing team that values clear communication, strong processes, and doing things the right way. Our leadership is approachable, our projects are meaningful, and your work will make a real difference.

As a Billing Specialist, you will be at the center of project coordination. You will help keep schedules, documents, communication, and reporting running smoothly. If you enjoy organization, structure, problem-solving, and being a trusted partner to project managers, this is a role where you will make a real impact.

Summary

The Billing Specialist provides essential administrative and project support to the Project Management Team throughout all stages of the project lifecycle. This position is responsible for organizing project documents, coordinating construction administration tasks, preparing closeout packages, processing billing items, and supporting internal and external communication. The role requires strong attention to detail, excellent organization, and the ability to manage multiple priorities in a fast-paced construction environment.

Responsibilities

Assist the Project Management Team from project planning through

closeout

Coordinate construction administration tasks including submittals,

RFIs, logs, and project status reports

Organize, manage, and maintain digital project documentation with

consistent naming and file structure

Process and track change-orders in collaboration with the Project

Management Team

Assist in soliciting and receiving bids from ATMI Precast

subcontractors

Manage project closeout activities including gathering required

documents, compiling closeout packages, and submitting them to clients

Process and track warranty requests and maintain related logs

Assist with processing monthly billings, lien waivers, invoice

tasks, and supporting documents

Support billing and collection efforts through internal coordination

and communication with clients

Understand and apply internal cost code systems, reporting

structures, and document protocols

Maintain positive communication with project stakeholders, vendors,

subcontractors, and internal teams

Perform other administrative and project-related duties as assigned

Requirements

::: {bind="html: Job.Requirements"}

Associate degree or equivalent combination of education and

experience

Proactive, solution-oriented mindset with a focus on supporting the

Project Management Team

Strong interpersonal skills to maintain collaborative, professional

relationships

Experience as a Billing Specialist, preferably in commercial

construction

Experience with construction payment platforms such as Textura, GC

Pay, Sage, or similar

Ability to prioritize multiple tasks and consistently meet deadlines

Strong proficiency in Microsoft Office Suite including Word, Excel,

Outlook

Excellent organizational skills and high attention to detail

Strong written and verbal communication skills

Experience in precast concrete, subcontracting, or related

construction environments

Environment and Physical Requirements

Office-based role within a construction environment

Ability to sit for extended periods while performing computer and

administrative work

Occasional walking within plant or office areas as needed

Must maintain professionalism and confidentiality regarding project,

financial, and client information

Full-time role, typically 40+ hours per week

Occasional early start times or adjusted hoursbased on project

needs :::

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