Administrative Assistant/Office Manager

Craft-Bilt Mfg. Co. • Souderton, PA • 2h ago

Souderton, PA, USA | Full Time

Craft-Bilt Manufacturing Co.

Enthusiastic Employees...Flawless Performance...Delighted Customers!

6+ Weeks of Paid Days Off in First Full Year 1

Yes, you read that correctly. We just believe in a work-life balance. With 15 days of paid time off (PTO) and 16 paid holidays, you will have a total of 31 days off (6+ weeks) in your first full year with us.

But wait, there's more...

We add an extra 5 days of PTO in your second year for a total of 36 days off (7+ weeks). Almost two months of paid days off.

A little about Craft-Bilt:

We believe life is better outside. Fresh air and natural light aren't just enjoyable, they're essential for our mental and physical well-being. Who really wants to be stuck inside under fluorescent lights, breathing recycled air, when we could be outside making real connections with friends and neighbors?

We are a mid-sized, family-owned manufacturing company that brings America outside. At Craft-Bilt Manufacturing Company, we design and build high-quality, affordable home improvements that help homeowners make the most of their outdoor spaces.

Our products include retractable awnings, sunrooms, decking, and railings.

Job Summary

We are seeking a highly organized and dependable Administrative Assistant / Office Manager to support daily office operations to enable our Vice President to efficiently manage and administer the company.

Job functions fall into three main buckets:

Administrative execution

Communication support

Office management

Event and Visit Coordination

Key Responsibilities

Administrative Execution

Manage day-to-day office operations and provide routine administrative support

Assist with calendar management, meeting scheduling, and coordination

Prepare meeting materials, agendas, and basic reports as needed

Support leadership with follow-up tasks, document organization, and correspondence

Taking notes and developing task lists from meetings

Review and process employee expense reports for completeness and policy alignment

Communicate with employees regarding missing information or required corrections

Maintain organized expense documentation and administrative records

Communication Support

Serve as the primary point of contact for the executive

Manage incoming communications (i.e. email, phone, etc.) and relay pertinent information

Monitor and manage leadership email inboxes as assigned, prioritizing messages, flagging time-sensitive items, and drafting or responding to routine correspondence on behalf of leadership

Synthesize information from meetings, communication, and general information to ensure a continuous, full vision of goings-on

Learn and communicate in consistent content and voice as the executive

Office Management: Our Vice President believes the tools and environment for a job are important, so he wants to be more engaged in these decisions and management.

Serve as the primary point of contact for administrative and office-related needs

Coordinate office supplies, equipment, and vendor relationships

Manage company-branded clothing design, purchase, and distribution for employees

Event and Visit Coordination: This role is part of broader groups that assist in scheduling events and visits.

Coordinate logistics for internal and external meetings, trainings, and events

Assist individuals (for both inside and outside people) in booking travel mostly to Craft-Bilt, but also to other places

Helping organize and execute schedules for visits and events

Qualifications

Proven experience as an Administrative Assistant, Office Manager, or similar role

Strong organizational and time-management skills

High attention to detail and ability to manage administrative processes accurately

Proficiency with Microsoft Office (Outlook, Word, Excel) and calendar tools

Professional communication skills when interacting with leadership, employees, and vendors

Good written communication skills and typing

Ability to handle confidential information with discretion

Work Environment & Expectations

On-site office role with regular interaction across departments

Ability to manage multiple priorities and meet deadlines

Commitment to accuracy, professionalism, and continuous improvement

Perks & Benefits:

Fully Paid Medical & Dental Insurance - Coverage for you and your eligible dependents.

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