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Accounts Payable Specialist - Fiscal

Greater Opportunities for Broome and Chenango, Inc • Binghamton, NY • 3h ago

Job Description

Job Title: Accounts Payable Specialist Date Revised: 2/2/2023

Reports To : Fiscal Director FLSA Status: Non-Exempt

Department: Fiscal PC/BOD Approval : 2/15/23

Job Summary:

Greater Opportunities is looking for a talented, Accounts Payable Specialist to join our fast-paced Finance team. The perfect candidate is a detail-oriented, self-starter who can directly support the Senior Accountants and CFO with all aspects of the accounts payable process. This individual should be able to effectively communicate with management and other functions within the company, as well as vendors, auditors and other third parties.

Employee Benefits

403b

403b matching

Health insurance

Dental insurance

Vision insurance

Life Insurance

Paid snow days

12 Paid holidays

Paid time off

Education and Experience:

High school diploma or GED (required), Associate degree in accounting (preferred); Two years related experience and/or training; or equivalent combination of education and experience. Knowledge of related computer applications. Familiar with basic bookkeeping procedures. Typing or keyboarding experience required.

Supervisory Responsibilities: None

Duties/Responsibilities: include the following. Other duties may be assigned.

· Consistently pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving invoice, or payment discrepancies and documentation.

· Verifies vendor accounts by reconciling monthly statements and related transactions.

· Protects organization's value by keeping information confidential.

· Audit invoices to ensure appropriate general ledger account coding is applied

· Review documentation for accuracy, completeness, and relevancy

· Ensure that invoices align with their corresponding Purchase Orders upon processing

· Reconcile vendor statements to ensure all invoices and/or credit memos have been received and processed

· Identify and research discrepancies and escalate accordingly

· Assist with invoice research, resolving issues, and documentation for audits

· Maintains files including filing of accounts payable documentation and other miscellaneous filings

· Answers telephone as needed.

· Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.

· Other duties as assigned

Required Skills/Abilities

· Good typing skills

· Well Organized

· Attention to detail and accuracy

· Cooperative and willing to assist others

· Able to use computer applications, adding machine, and telephone

· Ability to multi-task

· Experience using Microsoft Excel, Quick books

· Effective verbal and written communication skills.

· Possess strong organizational and time management skills.

· Associate degree (accounting)(Preferred)

· 2 years' experience

· Valid NYS Driver's License

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

"All qualified applicants will receive consideration for employment without regard to race , color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran."

Th is document does not create an employment contract, implied or otherwise, other than "at will" relationship.

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