Operations & Finance Coordinator

The Cape Cod Foundation Inc. • South Yarmouth, MA • 2h ago

INTRODUCTION The mission of The Cape Cod Foundation is to build
permanent charitable resources for community betterment through informed
grantmaking & civic leadership. As the community foundation for
Barnstable County, The Cape Cod Foundation makes a measurable difference
in the community by being a source of solutions for donors, providing
leadership, & leveraging resources. The Foundation is known as a
proactive, high-quality grant maker that uses its knowledge to support
strategic investments that result in meaningful impact & meet the unmet
needs of the community. The Foundation Board of Directors has adopted a
strategic framework for 2026-2028. Essential to the success of plan
implementation & the overall goal of advancing our role as a
transformational community leader & grant maker is continuing to build &
promote a high-performance culture among staff, Board, & volunteers. To
this end, while we effectively utilize the individual contributions &
skills of each team member, we stress a collaborative,
multi-departmental approach to achieving our goals & expanding
collective impact. At The Cape Cod Foundation, a Coordinator focuses on
the specific activities of a team or project, ensuring smooth
communication, & coordinating resources. They can act as a liaison
between different departments or individuals, handling administrative
tasks, tracking progress, responding to requests, & ensuring goals are
met. Specifically, the Operations & Finance Coordinator will: LEAD Gift
processing & sending of gift acknowledgments Updating letters in
Foundation software programs Following-up on uncleared checks to ensure
timely resolution Ensuring proper filing of completed grant paperwork in
accordance with established procedures Monitoring & maintaining
preparation of award distribution for multi-year scholarships &
conditional scholarships Running quarterly fund statements, getting team
approval, & uploading to the donor portal Conducting due diligence on
grant recommendations & ensuring timely distributions from all
Foundation funds COLLABORATE With Vice President of Operations to
organize office-wide improvements, technology upgrades, etc. With Vice
President of Operations by documenting staff tech concerns &
coordinating escalation when appropriate With Director of Philanthropic
Operations to prepare & upload needed templates in Foundation software
for donation receipt, event registration, etc. With Senior Scholarship
Coordinator & Senior Finance Officer to produce award payments & resolve
related payment issues With staff to schedule grant payments in
applicable software. With the Vice President of Operations to ensure
timely communication with town fund committees. Across teams to create &
maintain reporting within Foundation software systems SUPPORT The Senior
Finance Officer in the audit process, including grant documentation as
needed The Senior Scholarship Coordinator with scholarship awards as
needed The Vice President of Operations to ensure organizational
deadlines are set & met The team with producing reports from Foundation
software as requested Other duties as assigned QUALIFICATIONS Strong
organizational skills with the ability to manage multiple tasks &
deadlines effectively. Excellent written & verbal communication skills
Proficiency in Microsoft Office Suite & familiarity with CRM or donor
management systems Detail-oriented with strong data entry &
record-keeping skills Collaborative team player with the ability to work
across departments Basic understanding of nonprofit operations Ability
to conduct research & compile information for grants, proposals, &
program development Commitment to the organization?s mission & values,
demonstrating professionalism & integrity. Please Note: The Cape Cod
Foundation provides a hybrid work option for eligible positions,
following the introductory period & contingent upon maintaining good
standing.

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