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Administrative Assistant

System One • Warren, MI • 1d ago

Job Title: Administrative Assistant

Location: Warren, MI

Work schedule: Mon- Fri 7am- 3:30pm

Type: Contract

Overview

The Administrative Coordinator is responsible for daily activities supporting overall plant operations. Must bring an AS Degree in Office Administration and 2+ years of experience.

Requirements

Associates degree in Office Administration or equivalent experience in a business-related field.

Detailed oriented, good organizational skills and time management.

Strong leadership and communication skills.

Solid foundation working with required office software and equipment.

Highly proficient in the use of Microsoft Office, (Word, Excel, Power Point, and Microsoft Office)

Able to handle sensitive and confidential information appropriately.

Able to handle multiple priorities from multiple sources

Able to work with minimal supervision.

Must have exceptional interpersonal skills.

Responsibilities:

Help to manage/set up site wide meetings and luncheons.

Manage office operations including postings, communication records, mail incoming/outgoing, contact information, etc.

Applicant must be highly skilled in Microsoft Outlook, formulas, pivot tables and presentations.

Process 5S records for the site including tracking of audits and performance

Support contractor orientation retention of associated records and safety training. Maintain key card systems, submit monthly reports (SHE hours, headcount, waste, etc.)

Actively participate in Safety team, wear appropriate PPE (When required - Hardhat, safety glasses, steal-toe shoes), and follow all safety rules.

Process invoices, support goods receipts for non-inventory items and assist in contractor/vendor management.

Support record keeping requirements related to asset inventory among other engineering records.

Ensure visitors and incident management supplies are accounted for during emergencies.

Manage the front reception area and act as the first point of contact for employees, contractors, vendors and visitors.

Maintain office supplies and order inventory as needed.

Maintain key inventory, weekly manpower sheet and Warren telephone directory.

Organize site visits for Grainger boot truck.

Additional responsibilities assigned as needed.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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