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Administrative Assistant

State of Minnesota • Faribault, MN • 11h ago

Working Title: Administrative Assistant

Job Class: Office and Administrative Specialist, Senior

Agency: Mn State Academies

Job ID : 91705

Location : Faribault

Telework Eligible : No

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 01/27/2026

Closing Date : 02/03/2026

Hiring Agency/Seniority Unit : Mn State Academies / Mn State Academies-AFSCME

Division/Unit : Minnesota State Academies / Student Support Services

Work Shift/Work Hours : Day Shift (7:30am-4pm)

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $22.23 - $30.09 / hourly

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : Student Support Services

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is a full-time position scheduled to work based on the school calendar (approximately 10 months per year).

The purpose of this position is to provide administrative support services to a supervisor and/or director and the staff members in the department; maintaining calendars, databases, and files; completing paperwork and other forms as required; answering phones and scheduling meetings as needed; and other tasks as assigned.

Some but not all duties include:

Provide assistance and direction in a variety of office tasks to ensure efficiency, communication and productivity in the department.

*Update and utilize student information systems, other databases, and/or documentation systems with current information following direction from supervisors/directors.

Set up and monitor calendars and schedules for directors/supervisors and/or department activities.

Provide assistance to director/supervisor and staff members.

Minimum Qualifications

Knowledge of business grammar with skills to write, prepare, and edit materials using punctuation, grammar and sentence structure.

Ability to use customer service skills on the phone, video phone, in-person, and in emails to provide effective general and specialized office support (this requires common courtesy, tact, problem solving, empathy and the ability to organize ideas logically).

Skills in using specialized computer systems sufficient to accurately and effectively update data and run reports (examples are Microsoft office and excel).

Knowledge of computer typing sufficient to perform skilled typing tasks with speed and accuracy.

Knowledge of word processing sufficient to use software to create, format, edit, print and save a variety of documents, including spreadsheets, tables, charts, and graphs.

Preferred Qualifications

Knowledge of specialized terminology in education, special education, and related educational terms.

Experience working in a school setting

Advanced American Sign Language skills.

Physical Requirements

Ability to occasionally lift and carry up to 25 pounds with assistance of equipment/other persons.

Additional Requirements

This position requires successful completion of the following:

Employment is contingent upon a successful criminal background check within the past 12 months

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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