Administrative Assistant

Beacon Hill Staffing Group, LLC • Chaska, MN • 12h ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Position Overview Beacon Hill's client in Chaska, MN is seeking a highly organized and action-oriented team member to provide administrative, customer service, and marketing support. The ideal candidate will be detail-oriented, thrive in a fast-paced environment, and effectively manage multiple priorities. This role supports customer service operations, cross-department collaboration, marketing initiatives, and office administration while maintaining consistent messaging and supporting upcoming initiatives, including a rebrand. Schedule Information: Hours will initially be 10:00 a.m. to 6:00 p.m. to support West Coast clients. Due to seasonality, hours may transition to 9:00 a.m. to 5:00 p.m. at the end of the season . Job Responsibilities Office Administrative Support Serve as the primary administrative point of contact for office vendors and service providers; coordinate routine service requests, troubleshoot issues, and maintain vendor contacts and contracts Provide day-to-day administrative support for office operations, including facilities coordination, janitorial follow-up, entrance updates, and holiday notices Manage office supply, breakroom, and general inventory needs; coordinate ordering and vendor support to ensure availability Maintain offsite storage records and inventory using designated tracking systems or online portals Maintain standardized administrative documents, calendars, directories, and organizational charts Support front desk and office communications, including voicemail management, digital displays, email distribution lists, and general office messaging Coordinate seasonal office activities, including holiday d cor setup and removal, service awards, and employee recognition in collaboration with department leadership Provide general administrative and operational support, including assistance with equipment issues Customer Service Support Serve as the primary backup to the Customer Service Manager, assisting with day-to-day tasks and providing coverage during absences or peak periods Support order entry and processing in the ERP system, ensuring timely shipment and accurate documentation Assist with invoicing, including customer submission via email, mail, or customer systems, and processing credit and debit memos as required Respond to customer inquiries, documentation requests, and order updates; communicate needs, issues, or concerns to the sales team and management to ensure timely resolution and customer satisfaction Assist in coordinating customer freight deliveries and logistics within the freight management system Collaborate across departments to resolve order delays, production issues, or shipment concerns to support a seamless customer experience Marketing Support Assist with the creation and execution of marketing plans and initiatives Support marketing efforts to improve departmental efficiency and business profitability Coordinate with leadership on the implementation of corporate marketing strategies Maintain effective public relations through customer education and product promotion Provide support for social media, public relations outreach, and other marketing activities as assigned Education & Experience High school diploma required; associate degree or two or more years of relevant experience preferred Three to five years of office support or related experience preferred Experience in a manufacturing environment highly desirableBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM) Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjcwNjA2LjEwNTA2QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ

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