Eaton's IS VEH VGNA CV division is currently seeking an Executive Administrative Assistant. This is a full time position based at our Southfield MI facility.
The Executive Administrative Assistant will be responsible for providing direct administrative, project, and logistical support to the President, Commercial Vehicle & Aftermarket North America. This role will handle multiple urgent priorities efficiently, effectively, and with the utmost concern for confidentiality.
The expected annual salary range for this role is $56000 - $83000 a year.
Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.
What you'll do:
Provide world class administrative support while remaining flexible to allow for changing priorities and timelines
Manage calendars for leadership team members by scheduling meetings, resolving overlaps and/or conflicts in accordance with the leader's preferences and guidance
Manage the coordination of meetings (both in person and remote) for small and large global meetings ensuring physical infrastructure or digital processes are ready to go. This will also include small and large event planning and execution which could include coordination for visiting senior management and customers.
Partner with/cover for other assistants with meeting preparation and execution depending on location, vacation schedules, etc.
Coordinate domestic and global travel arrangements and planning logistics, including processing of visas and passports as needed. Ensure smooth travel organization, itineraries provided, details coordinated (meals, preferred seats on planes, etc.)
Collaborate with leaders and teams to create, update, and edit meeting and event materials, providing effective administrative and technology support using Microsoft Office and other project software.
Support key initiatives including strategic planning, profit plan, organizational capability assessment and special projects. Provide administrative support in confidential and sensitive situations.
Prepare monthly reports, expense reports, presentations and processing of invoices utilizing Eaton's internal systems and tools. Coordinate monthly reports including data collection, formatting, preliminary analysis, and preparation of recommendations. Organization of files and retrieving documentation (electronic and hard copy) in compliance with legal and regulatory requirements, Eaton's policies, and business needs.
Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal and external stakeholders
Support meeting coordination and occasional related travel arrangements/expense reports for extended team members, as needed
Ad hoc administrative support as needed
Comply with the policies, procedures, and expectations outlined by Eaton's Management System for the Environment, Safety, Security, and Health (MESH) and Quality Management Systems
Qualifications:
Required (Basic) Qualifications:
High School Diploma or GED from an accredited institution required
Minimum four (4) years' experience in an administrative function
Minimum one (1) year experience utilizing Office 365 products including Excel, PowerPoint, SharePoint, and Teams
Eaton will not consider applicants for employment immigration sponsorship or support for this position. This means that Eaton will not support any "CPT, OPT, or STEM OPT plans, F-1 to H-1B, H-1B cap registration, O-1, E-3, TN status, I-485 job portability, etc."
No relocation benefit is being offered for this position. Only candidates who currently reside within 50 miles of the Southfield, MI facility will be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation.
Preferred Qualifications:
Bachelor's Degree from an accredited institution
Prior experience supporting executive level leadership
Prior experience with scheduling business travel, managing expense reporting, Oracle and SharePoint
Previous experience supporting or with exposure to executive-level leaders
Skills
Exceptional organizational and time-management skills
Attention to detail and sense of urgency in completing tasks accurately and efficiently
Ability to effectively manage confidential information and data
Strong interpersonal skills and ability to communicate to all levels of the organization and across a culturally diverse population with tact and professionalism
Sense of humor and relationship building skills key
Comfort in working independently, seeking support and additional information at own initiative
Desire to work in a fast-paced, ever-changing environment
Ability to accommodate occasional travel
We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.
Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.
You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.
We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here (https://www.youreatonbenefits.com/candidates) for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
