Accounts Payable Specialist

Aston Carter • Folsom, CA • 4h ago

Job Title: Accounts Payable SpecialistJob Description

We are seeking a detail-oriented, proactive, and solutions-driven Accounts Payable Specialist to join our team. This role requires an individual who can think independently, solve problems creatively, and manage high-volume AP processes with accuracy and efficiency. The ideal candidate will bring strong technical accounting skills, exceptional organizational abilities, and the mindset to continuously improve processes.

Responsibilities

Perform three-way matching by comparing purchase orders, receiving reports, and vendor invoices to ensure payments are issued only for goods/services received.

Investigate and resolve discrepancies between POs, receipts, and invoices.

Assign correct codes to invoices and expense items.

Prepare and calculate monthly accruals to support accurate month-end closing.

Maintain compliance with internal accounting policies and procedures.

Verify that Sales and Use Tax is accurately applied to all applicable invoices.

Collaborate with internal partners to resolve tax discrepancies when needed.

Perform high-volume data entry into accounting systems (IKAT).

Respond to vendor inquiries via phone and email regarding invoice status, payment timelines, and issue resolution.

Maintain digital filing systems to ensure documents are organized and audit-ready.

Reconcile monthly vendor statements to company records, ensuring all invoices are received, recorded, and scheduled for payment.

Identify and correct missing invoices, duplicate payments, or credit memo issues.

Support AP process improvements and assist with special projects.

Perform additional tasks as assigned by management.

Essential Skills

Experience in Accounts Payable or a related accounting/finance function.

Strong attention to detail and accuracy in high-volume environments.

Ability to work independently, prioritize tasks, and meet deadlines.

Proficiency with AP or ERP systems (experience with IKAT preferred).

Strong communication and interpersonal skills for vendor and internal interactions.

Knowledge of basic accounting principles, coding, and accrual processes.

Additional Skills & Qualifications

Familiarity with Sales & Use Tax guidelines (preferred).

Experience in manufacturing, fixed assets, journal entries, and general ledger.

Proficiency in Microsoft Excel.

Work Environment

Office environment with working hours from 7am to 3:30pm, including a half-hour lunch break.

Job Type & Location

This is a Contract to Hire position based out of Folsom, CA.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Folsom,CA.

Application Deadline

This position is anticipated to close on Jan 30, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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