Administrative Assistant - iThink Financial Amphitheater

ASM Global • West Palm Beach, FL • 4h ago

The RoleProvides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.Company Overview:Legends Global is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.Our intellectual property is our people. It's our expertise that makes up Legends Global. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Responsibilities

Maintain timesheets and data entry of payroll. Complete tip reporting functions.

Send all payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines.

Complete time sheets for temp employees and email to appropriate personnel.

May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts.

Maintain calendar, arrange appointments, coordinate on projects with the Management Team.

Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office.

Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.

Maintain inventory of office supplies.

Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed.

Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings.

Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word).

Enforce and implement corporate policies and procedures and remain well informed of all office functions.

This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.

Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary.

Maintain Product Receiving Log.

Contributes to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required.

Perform other related duties, tasks, and responsibilities, and special projects as required from time to time.

Qualifications:

Associates Degree or three years of accounting experience required.

Experience in the Hospitality industry is a plus.

Experience in office management principles and procedures.

Payroll experience is required.

Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.

Ability to perform duties above expectations with little supervision.

Professional demeanor with the aptitude to interact with poise and upholding the company name.

Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions.

Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required.

Excellent organizational skills.

Ability to participate in a team environment.

Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.Legends Global is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Qualifications

Skills

Preferred

Microsoft Office(Excel, PPT, Word, Outlook)

Expert

Education

Preferred

Bachelors or better in Other.

Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Similar Jobs

U.S. Private Bank - Program Analyst

JPMorgan Chase • Palm Beach, FL • 1h ago

Finance, Accounting & Banking

We are actively looking for exceptionally talented individuals who are collaborative, confident and motivated to provide a first-class experience to clients within J.P. Morgan's U.S. Private Bank. If you have an entrepre...

1h ago

Go to Apply

Sr. Accountant

Robert Half • Boca Raton, FL • 12h ago

Finance, Accounting & Banking

Description A growing financial services firm is seeking an early-career Accountant to support day-to-day accounting and financial reporting activities for a select group of clients. This role offers hands-on exposure to...

12h ago

Go to Apply

Corp Finance Analyst I

NextEra Energy • Juno Beach, FL • 15h ago

Finance, Accounting & Banking

Corp Finance Analyst I Date: Jan 22, 2026 Location(s): Juno Beach, FL, US, 33408 Company: NextEra Energy Requisition ID: 93052 Florida Power & Light Company is the largest electric utility in the U.S., providing reli...

15h ago

Go to Apply

Accounting Assistant

Aston Carter • Delray Beach, FL • 21h ago

Finance, Accounting & Banking

A busy and growing, family-owned and operated business located in Delray Beach, FL, experiencing expansion through acquisition and new contracts with large customers. The environment is collaborative, trusting, and hands...

21h ago

Go to Apply

Accounting Clerk

Robert Half • West Palm Beach, FL • 21h ago

Finance, Accounting & Banking

Description We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in West Palm Beach, Florida. In this role, you will handle a variety of clerical accounting tasks, including payment...

21h ago

Go to Apply

Small Business Banker

City National Bank of Florida • Delray Beach, FL • 1d ago

Finance, Accounting & Banking Sponsored

Overview: Think BIG. Achieve More. At City National Bank of Florida, we invest in our people and the communities we serve. Join a team where ambitious careers and meaningful relationships thrive together. We’re entrepren...

1d ago

Go to Apply

Small Business Banker

City National Bank of Florida • Boca Raton, FL • 1d ago

Finance, Accounting & Banking Sponsored

Overview: About the Role We’re looking for a results-driven Small Business Banker to build lasting relationships with businesses generating up to $5 million in annual revenue. In this role, you’ll provide strategic finan...

1d ago

Go to Apply

Banking Center Support Specialist

City National Bank of Florida • Boca Raton, FL • 1d ago

Finance, Accounting & Banking Sponsored

Overview: About the Role The Banking Center Support Specialist takes an active role in meeting the needs and expectations of clients by servicing, promoting, and cross-selling the Bank's products and services. Responsibi...

1d ago

Go to Apply

Corporate Banking Relationship Manager Senior

City National Bank of Florida • Palm Beach Gardens, FL • 1d ago

Finance, Accounting & Banking Sponsored

Overview: About The Role As a Corporate Banking Relationship Manager, you’ll serve as the primary advisor for a portfolio of high-value clients. You’ll lead relationship strategy, drive new business development, and deli...

1d ago

Go to Apply

Dir of Finance & Administration

Robert Half • Lake Worth, FL • 1d ago

Finance, Accounting & Banking

Description Robert Half Finance & Accounting is working with a small real estate management company seeking a Director of Administration & Finance to join their team. This role will be very hands-on and have comp...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.