Administrative Secretary III, 40 hours, day shift - Surgical Services

Beth Israel Lahey Health • Winchester, MA • 15h ago

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.

Job Description:

Winchester Hospital is a 5x Magnet designated, Top Massachusetts recognized 223-bed regional hospital that is the leading provider of comprehensive health care services in the northwest suburban Boston area.

Schedule: 40 hours/week, day shift

As part of the Winchester Hospital Administrative team, this position:

Composes and @types correspondence, reports, charts, tables, contracts, manuscripts and records which may be sensitive or complex in nature with minimal direction and guidance. May be required to take from rough draft or dictation. Proofreads and edits final draft materials for accuracy, consistency and clarity, and submits in a signature-ready format.

Orders office supplies to maintain department inventory and for special projects. Makes travel arrangements as directed. Prepares receipts and invoices for payment and obtains appropriate authorization. Investigates invoice discrepancies.

Monitors mail on behalf of the leadership team, responding to routine inquiries for information. Prioritizes messages and mail based on the leader's operational needs.

Creates PowerPoint, scorecards and other presentation materials with minimal direction and in collaboration with the department leaders. Creates advanced Excel worksheets. Develops graphs from data. Inputs and compiles data and/or runs and creates reports on schedule and as requested. May provide some data summation of the data, highlighting variances, anomalies and trends.

Maintains the department leaders' calendars, coordinating complex meetings and events with an appreciation for the leader's schedule preferences and operational issues.

Prepares, records and distributes meeting agendas, reminders and minutes.

Education: High School Degree or GED

Experience: 5 years of previous relevant work experience

Proficient advanced computer skills using Microsoft Office.

Beth Israel Lahey Health (BILH) is an integrated health system dedicated to creating healthier communities - one person at a time - through seamless care and ground-breaking science, driven by excellence, innovation and equity.

Founded in 2019, our system brings together academic medical centers and teaching hospitals, community and specialty hospitals, primary and specialty care, behavioral health and home care services, and more than 5,900 physicians and 36,000 employees to care for more than 1.7 million patients in communities across Eastern Massachusetts and Southern New Hampshire. Together, we are changing healthcare for the better.

Pay Range:

$22.05 - $29.68

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

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