For your application to be considered, please attach a cover letter and resume to your employment application.
The Reserve Officers' Training Corps (ROTC) programs at the University of Southern California are nationally recognized collegiate officer commissioning programs housed within the Sol Price School of Public Policy. USC's Air Force, Army, and Naval ROTC programs prepare undergraduate and graduate students for commissioned service in the United States Armed Forces through an integrated model of academic instruction, leadership development, and professional military education. The programs emphasize ethical leadership, critical thinking, and public service, preparing students to lead effectively in complex national security and global environments.
The ROTC programs operate through formal partnerships between the university and the U.S. Department of Defense, ensuring alignment with institutional academic standards and federal military requirements. In addition to delivering accredited academic coursework, the programs administer leadership laboratories, physical training, professional development activities, and ceremonial functions essential to officer preparation. ROTC faculty and staff collaborate extensively with campus partners to support student recruitment, academic advising, retention, scholarship administration, and commissioning processes. A dedicated administrative and instructional team supports program operations, fiscal oversight, compliance, and large-scale events, including commissioning and university commencement. Collectively, the ROTC programs play a critical role in advancing USC's mission of public service, civic leadership, and national engagement.
Position Description
The USC Sol Price School of Public Policy is seeking an Administrative Assistant II to serve as an administrative resource for the Price School's ROTC programs. This is a fully on-site work arrangement.
Responsibilities include, but are not limited to, administering all ROTC scholarships and awards, including eligibility tracking, compliance documentation, coordination of disbursements, and communication with internal university offices and external military stakeholders. The Administrative Assistant II oversees all program expenses and budgeting for the ROTC unit, including financial tracking, reconciliation, and reporting in accordance with university, state, and federal regulations. Additionally, the Administrative Assistant II coordinates and executes the annual ROTC Commissioning Ceremony and serves as a coordinator for USC's School Commencement Board, ensuring accurate representation of ROTC programs and commissioning cadets in university-wide commencement activities. The Administrative Assistant II maintains calendars and schedules, oversees travel and other arrangements for ROTC students and faculty; processes reimbursements for travel and other expenses, prepares reports, correspondence, presentations, and other materials, assists faculty with maintaining course materials on Blackboard, and supports the prioritization of projects and tasks.
The Administrative Assistant II is expected to work effectively on multiple projects, establish priorities, and maintain schedules. This position serves as an integral member of the ROTC administrative team. Successful candidates must demonstrate flexibility in job responsibilities and a willingness to assist with new administrative tasks as needed. The role requires independent judgment, discretion, and strong organizational skills to manage sensitive academic, financial, and military-related information. The Administrative Assistant II functions as a key member of the ROTC and Price School administrative teams in a deadline-driven, mission-focused environment.
Three years of administrative experience is required. This position reports to the Director of ROTC.
Qualifications
Applicants must hold a Bachelor's degree and a minimum of three years of administrative work experience.
Outstanding interpersonal, oral, and written communication skills, with exemplary attention to detail.
Proven project management and problem-solving skills, with the ability to manage multiple timelines, changing priorities, and fluctuating workloads.
Demonstrated ability to plan and coordinate program lectures, symposia, conferences, events, travel, and program-related expenses.
Proven ability to build and maintain positive relationships with internal and external stakeholders, including communication regarding scheduling and billing.
Experience in program budget oversight.
Experience in planning large-scale events.
Experience in higher education and/or customer service environments.
Proficiency in Blackboard Learn, Zoom, and Microsoft 365.
Ability to supervise student staff and volunteers, as needed.
Compensation
The hourly rate range for this position is $26.59 - $32.02. When extending an offer of employment, the University of Southern California considers factors including, but not limited to, the scope and responsibilities of the position, the candidate's work experience, education, and training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, and external market and organizational considerations.
Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
Work Arrangement
This is a fully on-site work arrangement.
Minimum Qualifications
Experience in Blackboard Learn, Zoom, and Microsoft 365. Proven financial budgeting, project management, and problem-solving skills. Ability to manage multiple timelines, changing priorities, and fluctuating workloads.
Minimum Education
Bachelor's degree. Combined experience and education may be used to substitute for minimum education requirements.
Minimum Experience
Three years. Combined education and experience may be used to substitute for the minimum experience requirement.
Minimum Field of Expertise
Administrative; Clerical/Secretarial
Required Documents and Additional Information
A resume and cover letter are required (may be uploaded as one file). Applications submitted without these documents will not be considered.
USC offers excellent benefits, including health benefits for staff and their families with access to the renowned university medical network; eligibility for retirement plans with employer contributions*; tuition benefits for staff and their families; free professional development classes; a central Los Angeles location with easy access to commuter trains, buses, and free tram pickup services; and discounts to sporting and other campus events.
Los Angeles County Fair Chance Ordinance
USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, with due consideration for patient and student safety. Please refer to the Background Screening Policy, Appendix D, for specific employment screen implications related to this position.
Performs varied administrative and general office duties for an academic or administrative department
