Administrative Assistant to Dept Head (NYC onsite)

HarperCollins Publishers • New York, NY • 2h ago

Overview

HarperCollins Publishers, is seeking an Administrative Assistant to support the General Counsel.

This position is based in our NYC headquarters five days per week onsite.

Responsibilities

Administers the day-to-day office operations of the General Counsel involving regular interaction with the Legal and Contracts Department and other HarperCollins employees.

Processes invoices and handles T&E; circulates T&E balances monthly.

Manages calendars, mail, departmental files and correspondence

Creates and maintains database that tracks claims and litigation, including expenses.

Schedules and prepares for all aspects of meetings

Makes travel arrangements and prepares itineraries.

Orders supplies for the department.

Maintains strict confidentiality of data and sensitive information

Manages and executes departmental projects as needed.

Qualifications

College degree or equivalent work experience

A minimum of one-year prior relevant office support experience

Detail-oriented, well-organized, and able to prioritize responsibilities under pressure

Ability to interact confidently with people both internally and externally

Ability to identify and troubleshoot departmental issues before they become problems

Proficiency with Microsoft Word, Excel, and PowerPoint

HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That's why cover letters are strongly preferred.

The salary range for this position is $55,000-$65,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

HarperCollins Publishers is an equal opportunity employer.

HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at TalentManagement@harpercollins.com . Note: we will only respond to accommodation requests.

Job Locations US-NY-New York

Category Legal & Contracts

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