Working Title: Document Management Services Supervisor
Job Class: State Program Administrator, Supervisor Senior
Agency: Public Employees Retirement Association
Job ID : 91626
Location : St. Paul
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 01/22/2026
Closing Date : 02/04/2026
Hiring Agency/Seniority Unit : Public Employees Retire Assoc / Pub Employ Retire Assoc-MMA
Division/Unit : Account Information Management / Document Management Services
Days of Work : Monday - Friday
Travel Required : Yes, less than 5% of the time
Salary Range: $30.55 - $44.24 / hourly; $63,788 - $92,373 / annually
Classified Status : Classified
Bargaining Unit/Union : 216 - Middle Management Association/MMA
FLSA Status : Exempt - Executive
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
PERA is currently seeking a Document Management Services Supervisor in the Account Information Management division.
This position exists to administer and coordinate daily operations of PERA's document management and benefit application processing activities.
Key responsibilities include:
Plan, direct and supervise employees, program activities, projects, and business functions which review and maintain the data integrity and security of member, employer and agency records.
Develop and implement strategic vision and action plans for data management and benefit application operations to ensure that division staff, members, and participating governmental entities comply with legal and administrative requirements.
Coordinate continuity of operations for the team and serve as designated PERA liaison for the Retirement Services Building (RSB).
This position is not telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible and is expected to work full-time in PERA's St Paul office.
PERA offers parking in an attached ramp at no cost to employees.
Minimum Qualifications
*Only applicants whose application and resume clearly demonstrate fulfillment of each minimum qualification listed below will be considered for this position. Ensure your resume contains descriptions of your work experience sufficient for comparison against the requirements stated below. Also indicate the beginning and ending month and year for each job held.
Two (2) years of experience coordinating logistical processes such as mailroom or dispatching functions or other similar activities in highly structured environments that includes demonstrated leadership experience. Demonstrated leadership experience may include any of the following:
Experience as a supervisor, team lead, lead worker, OR project lead
Completion of a State leadership development program, such as Emerging Leaders Institute (ELI) or Senior Leadership Institute (SLI)
Completion of a similar or equivalent leadership development program through another organization
*A Bachelor's Degree in Accounting, Organizational Management, Business Administration, Public Administration or similar as determined by hiring authority may substitute for one (1) year of experience.
Years of experience must clearly demonstrate the following:
Human relations skills and diplomacy such as coaching, listening, conflict resolution, change management, and problem-solving
Skills sufficient to plan, develop, and organize available resources
Experience maintaining the confidentiality of data and information in accordance with standard data practices and regulations
Organizational experience in managing multiple projects, prioritizing, developing, and implementing detailed work plans
Experience implementing performance measures, and data integrity analysis
Preferred Qualifications
Experience working with and applying federal, state and local laws, regulations, and policies governing pension and benefit programs such as Minnesota Statutes Chapters 353 and 356
Experience working in a governmental or public sector environment
Experience with project management
Experience working with document management systems, storage and retention
Additional Requirements
It is the policy of the Retirement Systems of MN that all employees submit to a background investigation prior to employment. The background check may consist of the following components:
SEMA4 Records Check (applies to current and past State employees only)
Criminal History Check
Employment Reference Check
Social Security and Address Verification
Education Verification
Driver's License Check
**The Retirement Systems will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
