Part-Time Administrative Assistant

Farnsworth Group • Phoenix, AZ • 3h ago

Position: Part-Time Administrative Assistant

Location: Phoenix, AZ

Job Id: 3295

of Openings: 1

Farnsworth Group is seeking a Part-Time Administrative Assistant in the posting location below. In this role, you will provide technical and office support to engineers, architects, and technicians. We are looking for someone to work 12-16 hours per week.

Posting Location: Phoenix, AZ

What You'll Do:

Support project teams by preparing, editing, formatting, and assembling project manuals, reports, communication documents, and other deliverables.

Proofread and assist with technical documents, plans, and specifications.

Maintain project files and documentation to support project progress.

Manage front desk duties: greet visitors, answer phones, and respond to general inquiries.

Support office operations: maintain supply inventory (office/kitchen), prepare shared spaces daily, coordinate vendor services, and assist with office maintenance requests.

Manage shipping and deliveries (UPS/FedEx/USPS), including labeling, tracking, and courier coordination.

Assist with internal scheduling, conference room coordination, and office calendar updates.

Support business development and internal events as needed (format SOQs/resumes, track contacts/outreach, assist with client visits and office events).

Help with onboarding coordination and office updates (packets, instructions, staff lists/org charts).

Assist with tracking company vehicle maintenance and logs (as needed).

What You'll Need:

0-3 years of administrative experience (A/E, legal, or construction preferred).

Strong organization, time management, and attention to detail.

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).

Excellent written and verbal communication skills; ability to multitask and meet deadlines.

Bachelor's degree preferred.

Who We Are

Join Farnsworth Group, a nationally recognized architectural, engineering, and surveying firm, where your career can thrive! For ten consecutive years, we've been certified as a Great Place to Work®, and our engineers, architects, surveyors, and scientists channel their passion and expertise into making meaningful contributions to the world around us. With almost 650 talented professionals across 24 offices, we collaborate with clients ranging from small communities to some of the world's largest brands. Our success is built on our people - their passion, creativity, and commitment to excellence. Here, you'll find a supportive culture that champions your growth, embraces challenges, values work-life balance, and empowers you to make a lasting impact for our clients and the communities we serve. Join us and move your career forward.

A Great Place to Work Certified

For ten consecutive years, Farnsworth Group has earned the prestigious Great Place to Work® certification-thanks to our employees! Each year, our staff participates in a survey administered by the Great Place to Work organization, measuring perceptions of credibility, respect, pride, fairness, and camaraderie. The results are benchmarked against the nation's leading companies, and only top performers receive the certification. Insights from the survey help us continually enhance our work environment and foster a culture that makes Farnsworth Group an even greater place to work.

Statement on Diversity and Inclusion

Farnsworth Group is a collection of employees with unique backgrounds and perspectives that all come together to make us a better Company. It is our goal to recruit, hire, develop, retain, and promote a diverse group of people. Join us...and let's make a difference, together.

Farnsworth Group, Inc. is proud to be a M/F Disabled and Veteran EEO/AA employer.

For immediate consideration, please Apply Online by clicking on the "Apply for this Position" tab below.

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