Executive Assistant

Robert Half • Budd Lake, NJ • 4h ago

Description

We are looking for a resourceful and detail-oriented Executive Assistant to join our team in Rockaway, New Jersey. This contract-to-permanent position offers an excellent opportunity to support senior leadership by managing key administrative and organizational tasks. The ideal candidate will have a strong background in executive assistance, exceptional communication skills, and the ability to handle multiple priorities with ease.

Responsibilities:

Coordinate and oversee philanthropic activities, including event planning, communication with charities, and timely follow-ups.

Manage trademark registrations, updates, and confirmations, collaborating closely with attorneys and executive leadership.

Organize and document records related to events, trips, and international business travel, ensuring thorough documentation for executive review.

Facilitate communication and follow-up concerning events and charitable initiatives.

Assist in the execution of various projects and tasks, demonstrating adaptability to shifting priorities.

Utilize digital tools and technology to streamline workflows, maintain records, and improve organizational efficiency.

Schedule executive meetings and manage calendars to ensure seamless planning.

Arrange and coordinate travel logistics, including booking accommodations, transportation, and itineraries.

Provide high-level administrative support to the executive team, ensuring all needs are met efficiently and professionally.

Requirements - A minimum of 7 years of experience in executive assistance or a related role.

Proven expertise in scheduling and managing executive calendars with precision.

Strong ability to arrange and coordinate travel plans, including international itineraries.

Excellent organizational skills, with the ability to maintain detailed records and documentation.

Exceptional communication and interpersonal skills for effective collaboration with internal and external stakeholders.

Proficiency in using digital tools and technology to optimize administrative workflows.

Demonstrated ability to handle multiple tasks and adapt to changing priorities.

Experience in supporting philanthropic initiatives and event coordination is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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