Administrative Assistant

Aston Carter • Henderson, KY • 7h ago

Job Title: Administrative Assistant

Job Description

We are seeking an Industrial Support/Scale Operator to join our team during the busy season at our Henderson site. The role involves providing general administrative support, data entry, and tracking and recording information essential to the site's daily activities.

Responsibilities

Monitor and administer all shipping and receiving activities for the facility, including inventory reconciliation, daily/monthly reporting, and logistics.

Distribute mail, e-mail, voicemail, copy, file, fax, and handle confidential information.

Scale in and out dry fertilizer and anhydrous ammonia trucks.

Assist in the safety orientation and permitting process with contractors.

Order catered meals for meetings as needed, organize events, and manage expense reports.

Enter Bills of Lading into an Excel sheet for inventory purposes.

Check inventory daily.

Ensure truck drivers have proper PPE prior to receiving their pick ticket.

Essential Skills

Proficiency in administrative tasks and data entry.

Strong customer service skills.

Experience with SAP 4 HANA and Microsoft Office.

Basic computer skills.

Knowledge of inventory management.

Experience in supply chain and administrative support.

Additional Skills & Qualifications

Reliable work history is essential.

Work Environment

The facility is small, with approximately 13 full-time employees. Dry products and anhydrous ammonia are shipped in via barge on the Ohio River. Scale Operators work in an enclosed, climate-controlled trailer/building in a temporary office-@type setting. Work hours vary throughout the project phases: Early Project (Jan-Feb or mid-March) hours are 7:00 am - 3:30/4:00 pm; Mid Project (Early Feb - April) hours are either 7:00 am - 3:30 pm or 3:30 pm - 11:00 pm; Late Project (April-May) may require 12-hour shifts (7:00 am - 7:00 pm or 7:00 pm - 7:00 am). Anticipated overtime is 10-20 hours per week during April-May.

Job Type & Location

This is a Contract position based out of Henderson, KY.

Pay and Benefits

The pay range for this position is $16.00 - $18.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Henderson,KY.

Application Deadline

This position is anticipated to close on Feb 4, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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