Location: Albany, NY Category: Promotional Posted On: Wed Jan 21 2026 Job Description:
The Staff Accountant provides support to the Senior Accountant and Director in managing various accounting and auditing functions consistent with GASB accounting standards. This role assists with accurately tracking and reconciling all dollars billed, collected, and refunded within the university. Responsibilities include helping to monitor funds deposited into campus funds and supporting the processing of revenue billed and collected by the Student Accounts Office.
Primary Responsibilities:
Journal Entries and General Ledger Activities
Prepare and post General Ledger and standard journal entries flowing to the ending trial balance, ensuring compliance with accounting standards.
Prepare and submit inter-agency and intra-agency journal transfers to the Office of the State Comptroller/University Controller, ensuring correct coding and backup.
Prepare and process journal vouchers, verifying eligibility and proper documentation.
Daily, bi-weekly, monthly, and quarterly account reconciliations including disbursements and receipts, accounts receivable, affiliated organization transactions and due-to/due-from, revenue summaries, outstanding checks, and IFR daily collections.
Prepare and process revenue distributions and transfers.
Monitor, adjust, and report on activity in multiple accounts including collection fund, suspense accounts, TAP and Federal Aid receipts, and holding account.
Post cash sheets, check register, manual checks, refunds, and daily receivables batch file.
Financial Reporting
Assist in preparation of quarterly SUNY reporting, including various adjusting entries, breaking out receivables held at campus from collection agencies, and uploading ending trial balance, ensuring accuracy in statewide reporting.
Prepare the Bank Balance Report, summarizing daily and monthly bank activity and reconciling it to internal accounting records.
Assist department leadership with monthly revenue reporting, compiling data, verifying documentation, and preparing reconciliations.
Assist senior accountants with the Campus Financial Reporting Package.
Prepare bi-weekly revenue distribution reports and transfer reports, ensuring all revenue is allocated to the correct accounts, and confirming accuracy.
Assist senior accountants with internal and external audits to gather documentation, respond to requests, and verify accuracy of supporting records.
Supervision of Office Assistant
Lead and manage direct reports/team providing guidance, support, and performance feedback to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's mission.
Lead employees for maximum performance and dedication, fostering a positive and productive work environment.
Complete performance management feedback and goals timely and per requirements, offering constructive feedback and developing improvement plans.
Other reasonable duties as assigned
Functional and Supervisory Relationships:
Reports to Senior Accountant
Supervises the following positions: Office Assistant II
Job Requirements:
Strong organizational skills with the ability to adapt to changing priorities and meet tight deadlines.
Ability to communicate effectively and professionally with diverse stakeholders.
Comprehensive understanding of general ledger accounting.
Job Requirements:
Minimum Qualifications:
Associates in accounting or related business degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
At least 1 year relevant experience in a business office.
Advanced Excel skills.
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
Preferred Qualifications:
3 to 5 years of experience in an accounting office, preferably with SUNY or State/Government setting.
Bachelors degree in Accounting or related business field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
Working Environment:
Typical office environment
Standard business hours
Additional Information:
This is a promotional opportunity for current UAlbany employees.
Eligibility for Consideration:
You must be employed at the University at Albany campus.
You must be in a State-funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment. Only temporary employees employed by UAlbany for three or more consecutive years can be considered eligible.
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4 (https://www.albany.edu/hr/promotion.php) .
Professional Rank and Salary Grade: Senior Staff Assistant, SL3, $57,151 - $60,000.
Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml (https://www.albany.edu/police/statistics-and-records)
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER
Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=196621
