Branch Administrator

BrightView • Boston, MA • 11h ago

Description

The Best Teams are Created and Maintained Here.

Job Summary

The Branch Administrator supports the branch team and Branch Manager by efficiently and effectively handling administrative functions for the Branch. The Branch Administrator serves as the key contact point for employees, clients, region, and corporate.

Duties and Responsibilities:

Payroll Administration

Enter all new hires, rehires, and employee changes into the payroll system based on approved personnel action forms.

Process and enter weekly timesheets accurately and in a timely manner.

Identify and resolve timesheet or payroll inaccuracies by coordinating with Operations Managers.

Enter and update work orders and cost codes in the job cost system to ensure accurate weekly labor posting.

Run payroll edit reports, verify employee entries, and make corrections as needed.

Communicate verification and any required updates to Corporate Payroll.

Billing and Invoicing

Prepare and process contract and work order billings, including snow, irrigation, and enhancement services.

Obtain necessary billing approvals from Account Managers, Branch Managers, and Operations Managers.

Enter billings into the billing system, print and mail invoices, and maintain organized client billing files.

Record all billings in the work order log and ensure timely submission to clients.

Accounts Receivable

Generate and review aged receivables reports weekly, identifying accounts over 30-45 days past due.

Collaborate with Branch and Account Managers to determine appropriate collection strategies.

Contact customers to confirm payment status, update notes in the AR system, and follow up as needed.

Send invoices, collection letters, or legal documentation as required to resolve outstanding balances.

Accounts Payable

Issue and manage Purchase Orders (POs), ensuring proper documentation, authorization, and recordkeeping.

Match invoices to POs, follow up on purchases without POs, and maintain the PO binder and log.

Enter invoices into the AP system, submit vendor changes, and obtain management approvals as required.

Run weekly A/P edit reports, reconcile balances, and submit documentation to Corporate Accounts Payable.

General Office Administration

Provide administrative support to Branch leaders and staff by managing phones, correspondence, and filing systems.

Order and manage office supplies in alignment with budget guidelines.

Prepare client proposals, contracts, and professional correspondence as needed.

Process incoming and outgoing mail and run reports as directed by branch leadership.

Maintain organized job and client files to support operational efficiency.

Human Resources Support

Prepare and manage new hire packets, employee personnel files, and I-9 documentation.

Coordinate employee uniform ordering, distribution, and returns.

Assist with workers' compensation reporting and monitor claim status.

Track and report OSHA-recordable and reportable incidents, ensuring compliance with OSHA procedures.

Accounting Administration

Assist with month-end close and reporting as directed by the Branch Manager and Controller.

Compile and submit required accounting and administrative materials for review and audit purposes.

Education and Experience:

Bachelor's or Associate degree in Business or a related field, and/or 3 - 5 years' experience in an office environment with accounting related responsibilities.

Communicate clearly orally and in writing to a variety of audiences.

Identify and solve problems.

Proficient in Excel, Word, and Outlook

Ability to learn BrightView's internal software systems.

Good data entry and typing skills.

Ability to operate fax, copier, and multi-line phone.

Good working knowledge of basic accounting, human resources, general business, grammar, and spelling.

Physical Demands/Requirements:

Constant operation of a computer and other office equipment, such as a laptop, a cell phone, and printers/copiers

Position is sedentary; must be able to remain in a stationary position for the majority of time.

Work Environment:

This role works in an indoor office work environment.

BrightView Landscapes, LLC is an Equal Opportunity and E-Verify Employer.

This job description is subject to change at any time.

Compensation Pay Range:

$33.00 to $38.00

BrightView offers a suite or health, wellness, and financial benefits to full-time team members. Benefits offerings for full-time team members include medical, dental, and vision insurance, ancillary and voluntary products, a 401k savings plan with employer contributions, and 6 to 9 company paid holidays per year. Employees may also be eligible to receive paid time off for vacation and/or sick leave, tuition reimbursement, and/or potential variable pay opportunities based on position and performance. A detailed benefits package will be provided during the interview process _.

It's Not Just a Team. It's One BrightView._

Similar Jobs

Trade Operations Manager

Ardelyx, Inc. • Waltham, MA • 6min ago

Management & Administrative

Responsibilities: Lead and manage Trade analytics, insights, and order to cash activities with the 3PL Lead all aspects of state licensing needs for Ardelyx to ensure compliance Assess Trade channel strategy effectivenes...

6min ago

Go to Apply

Benefits Operations & Compliance Manager

Suffolk University • Boston, MA • 17min ago

Management & Administrative

Benefits Operations & Compliance Manager Staff Exempt Boston, Massachusetts Apply Description Reporting to the Director of Engagement & Development , t he Benefits Operations & Compliance Manager is responsib...

17min ago

Go to Apply

Sales Operations Manager - Professional Services

Confluent • Boston, MA • 20min ago

Management & Administrative

Location: Remote, United States Employment Type: FullTime Location Type: Remote Department Sales Compensation: $150.6K - $177K - Offers Equity At Confluent, we are committed to providing competitive pay and benefits that...

20min ago

Go to Apply

Clinical Quality Operations Manager - Remote

Merck • Boston, MA • 23min ago

Hospital & Medical

Job Description In partnership with the Clinical Quality Operations Lead (CQOL and Head of CQO, the CQOM is accountable for the execution of operational quality activities within the assigned therapeutic area. This inclu...

23min ago

Go to Apply

Medical Assistant

Health Advocates Network • Wellesley, MA • 40min ago

Hospital & Medical

Benefits We Offer: Comprehensive health, prescription, dental, vision, life, and disability plans Competitive pay rates Referral opportunities ? Refer a friend & Cash in! Travel reimbursement and per diem allowances...

40min ago

Go to Apply

Private Bank Experience Owner (Digital)

Citizens • Westwood, MA • 1h ago

Finance, Accounting & Banking

Description The DNS Experience Owner I is a senior product leader responsible for driving the Private Bank Digital North Star (DNS) across Private Bank Entitlements project a strategic initiative to deliver the next gene...

1h ago

Go to Apply

Private Bank Associate

Bank of America • Waltham, MA • 1h ago

Finance, Accounting & Banking

Private Bank Associate Waltham, Massachusetts To proceed with your application, you must be at least 18 years of age. Acknowledge Refer a friend To proceed with your application, you must be at least 18 years of age. Ack...

1h ago

Go to Apply

Private Bank Internship 2026

Citizens • Boston, MA • 1h ago

Finance, Accounting & Banking

Description ???? Start Date:?May 26, 2026 Location: San Francisco CA, Menlo Park CA, New York NY or Boston MA Private Bank Internship Program 2026 Join Citizens Private Bank as a Private Bank Intern and gain hands-on exp...

1h ago

Go to Apply

Government Banking Client Advocate

Citizens • Westwood, MA • 1h ago

Finance, Accounting & Banking

Description Government Banking Client Advocate LND 415 Job Description As the Government Banking Client Advocate, you will partner with Government Banking Relationship Managers to onboard new business, retain and prevent...

1h ago

Go to Apply

Assistant Branch Manager I (Needham-Highland)

Eastern Bank • Needham, MA • 1h ago

Retail & Hospitality

Hiring Range: $28.00 - $35.00 The posted salary range reflects Eastern's expected hiring range. Actual pay may vary based on experience, skills, and market factors; additional compensation may apply. Eastern offers a rob...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.