Executive Assistant

Aston Carter • Suwanee, GA • 5h ago

Executive Assistant

The Executive Assistant provides high-level support to the CEO, ensuring seamless coordination of executive and legal functions. This role is responsible for managing complex scheduling, travel, and documentation needs while supporting compliance initiatives and facilitating communication across departments and external partners. The Executive Assistant plays a critical role in enabling organizational efficiency and supporting strategic priorities.

Responsibilities

Manage and maintain the CEO's calendar, meetings, and travel arrangements.

Draft, review, and edit contracts, agreements, and legal correspondence.

Support compliance initiatives, including regulatory filings and corporate governance documentation.

Prepare agendas, briefing materials, and presentations for executive and board meetings.

Handle confidential and sensitive information with the highest level of discretion.

Assist the CEO in prioritizing initiatives and tracking progress on key projects.

Conduct research and prepare summaries to support executive decision-making.

Coordinate communication between departments, external partners, and legal counsel.

Support development of board materials and executive-level reports.

Organize and manage logistics for executive meetings, conferences, and events.

Maintain accurate records, files, and databases, including legal and compliance documents.

Process expense reports and assist with budgeting for the executive office.

Ensure timely follow-up on action items and commitments.

Essential Skills

Bachelor's degree in Business Administration, Legal Studies, or related field preferred

5+ years of experience supporting C-suite executives, ideally in scientific, technical, or legal industries

Experience in contract review, compliance, or corporate governance

Ability to work independently, exercise sound judgment, and manage competing priorities

Professional demeanor with strong interpersonal skills

Proactive problem-solver who anticipates needs before they arise

Adaptable and resourceful in a dynamic, growth-oriented environment

Strong sense of confidentiality and integrity

Collaborative mindset with a service-oriented approach

Work Environment

The position will require you to be onsite when the CEO is present, following his schedule. This role offers a collaborative environment with good PTO, supporting a dynamic and growth-oriented workplace.

Job Type & Location

This is a Contract to Hire position based out of Suwanee, GA.

Pay and Benefits

The pay range for this position is $38.00 - $43.27/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Suwanee,GA.

Application Deadline

This position is anticipated to close on Jan 31, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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