Administrative Assistant 3

Aston Carter • Austin, TX • 1h ago

This role involves performing a variety of complex administrative functions for all levels of management, including external business partners. The position requires managing schedules, coordinating travel arrangements, processing business expenses, and providing general office support. You will serve as the department/group contact and complete special projects as assigned.

Responsibilities

Plan and coordinate domestic and international travel itineraries.

Manage two General Manager calendars with attention to accuracy, timeliness, conflict resolution, and alignment to the leaders' priorities and commitments.

Ensure timely and accurate reconciliation of expenses within the 30-day policy.

Approve team expenses within 24 hours.

Provide coordination and logistical support for onsite and offsite meetings/events, including All Hands events, team training, and leadership offsites.

Oversee team onboarding/offboarding processes, discretionary budget tracking, organization employee data maintenance and distribution, and security group ownership.

Support team with space management, office moves, new hire setup, onboarding, and procurement of equipment and supplies.

Handle sensitive and confidential information with a professional approach.

Ensure compliance with administrative operations policies and procedures.

Provide onsite support for the Austin site three days a week, with additional days as required.

Attend leaders' staff meetings, providing information and updates related to admin-managed areas.

Track and manage the discretionary budget, ensuring the team stays within allocation.

Assist with deck preparation and provide needed information for all-hands meetings.

Update and manage distribution lists by Wednesday every week.

Plan events for three areas: CSCP wide Austin site and leader/team.

Handle ad-hoc team requests.

Attend 1:1s with managers and lead admin.

Track and report on team training compliance.

Essential Skills

3+ years of proven and professional admin experience.

3+ years of sound Outlook Calendar Management experience.

3+ years of experience supporting a team.

2+ years of personal and professional organization with the ability to multi-task and prioritize duties.

Additional Skills & Qualifications

Proficiency in Microsoft Office Suite.

Experience in travel coordination and expense management.

Customer service and executive support experience.

Work Environment

This is a hybrid role requiring three days onsite in Austin, TX, and two remote days. The standard equipment such as a laptop, mouse, headset, and extra monitor will be provided. The typical work schedule is Monday-Friday, 40 hours per week with no overtime. The work environment encourages obtaining hands-on experience and growing your administrative career.

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $28.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Austin,TX.

Application Deadline

This position is anticipated to close on Jan 23, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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