Finance Data Specialist

ABM Industries • Mountain View, CA • 23h ago

Overview

The Data Coordinator is responsible for ensuring the accuracy, consistency, and timely processing of all data critical to the ABM Waymo account operations, reporting, and analysis. This hands-on role will work directly within the Computerized Maintenance Management System (CMMS) and other key operational platforms, serving as the first line of defense for data integrity and system configuration support. The Data Coordinator will report to the Manager of Business Analytics & Operations Support and be crucial in translating raw operational activity into clean, reliable data for reporting.

Key Responsibilities

Data Integrity and Management

Perform routine data auditing, cleaning, and validation within the CMMS (e.g., Maximo, ServiceChannel) to ensure accuracy in work orders, asset records, labor hours, and preventative maintenance schedules.

Manage the setup and standardization of reference data, including location hierarchies, asset classifications, vendor lists, and expense codes, ensuring compliance with ABM and Waymo standards.

Troubleshoot data discrepancies and errors reported by the Call Center, CMMS team members, or end-users, implementing corrective actions swiftly.
CMMS and System Support

Serve as a functional system administrator for the CMMS, assisting with user access, basic configuration changes, and system updates.

Develop and maintain standard operating procedures (SOPs) for data entry and system use across the operations team.

Assist in the integration of data feeds between the CMMS, financial systems (ERP), and Business Intelligence (BI) platforms.
Reporting and Data Fulfillment

Execute ad-hoc data queries and prepare basic reports upon request from the Analytics Manager or operational staff.

Support the Manager of Business Analytics & Operations Support in preparing monthly and quarterly performance metrics by gathering, aggregating, and organizing required datasets.

Collaborate with the Call Center team to ensure accurate data capture at the time of work order creation and dispatch.
Documentation and Training

Maintain comprehensive documentation of data fields, definitions, and CMMS workflows.

Conduct basic training sessions for new operational personnel on data entry best practices and proper system usage.

Qualifications

Required

Education: Associate's degree or higher preferred, or equivalent experience in data management, information systems, or a related field.

Experience: 2+ years of professional experience managing data within a large database, ERP, or specialized operational system.

CMMS Proficiency: Hands-on experience working with and navigating a Computerized Maintenance Management System (CMMS) or Facility Management System is essential.

Technical Skills: Intermediate proficiency in Microsoft Excel (data filtering, formulas) and demonstrated ability to work with large datasets.

Attributes: Exceptional attention to detail, highly organized, and committed to producing accurate work.

Preferred

Familiarity with SQL for basic querying.

Experience in the facilities management, property management, or services industry.

Exposure to Business Intelligence tools (Power BI, Tableau) from a data consumption or light report-building perspective.

Working Environment

This is a collaborative role that requires frequent interaction with the CMMS team, operations staff, and the Analytics Manager.

Success in this role depends on a methodical, process-driven approach to data quality control.

Pay: $95,000.00 - $105,000.00 DOE

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

REQNUMBER: 141564

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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