Administrative Assistant

Commander, Navy Installations • Yorktown, VA • 3h ago

Summary This position is located within Commander, Mid-Atlantic Region, Fleet and Family Readiness Program. The purpose of the position is to oversee the various administrative requirements of the assigned office. The Depot at Naval Weapons Station Yorktown. Responsibilities Answers phone and greet customers. Uses appropriate protocol for office/facility assigned. Uses good customer service techniques, greeting by name where appropriate, offering assistance in a genial manner, researching questions and/or referring to the appropriate staff member to handle the request. Uses computer to key data from handwritten notes or rough draft materials ensuring that the finished documents contain the proper format, content, grammar, spelling and punctuation. Such duties may include but are not limited to: Typing administrative documents, contracts, purchase order requests, correspondence, instructions, forms and reports utilizing references, policy, directives and standards, posted event reports, etc. Ensure information is accurate and kept up to date. Keying does not require great speed (30 wpm or less) but must be accurate. Prepares copies of finished documents and distributes as required. Receives/sorts mail, guard mail, or packages delivered by courier and routes to the appropriate personnel. Files incoming and outgoing correspondence, budget information, purchasing documents, newsletter information, plant property, etc. into an established system. On occasion may be required to set up additional filing systems. Assists in copying, collating, stapling, and/or sorting documents as directed. Assists with monitoring of supplies, requesting supply needs, and preparing orders as necessary. Prioritizes and facilitates the flow of work into and from the other offices which may include but is not limited to verification of IMPAC credit card statements; product research, logging and tracking BPA's and purchase orders, preparation of APF and NAF purchase requests, scheduling of training, etc. Reacts to emergent needs and makes adjustments to assignments to meet operational needs. Maintains document filing systems, ensures filing is timely and accurate, and initiates changes in processes to enhance data and document storage and retrieval. Responsible for collecting all timecards, ensuring proper supporting documents are attached and the appropriate signatures have been obtained prior to forwarding to payroll. May respond to basic payroll inquiries. Performs any other related duties as assigned. Requirements Conditions of Employment Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate must possess: Must be able to read, write and understand both written and verbal instructions. Must be able to add, subtract, multiply and divide accurately using a calculator. Must have knowledge of basic English grammar, spelling and punctuation. This position requires the skill of an entry level or higher typist and the ability to operate a personal computer. Must possess working knowledge of basic data entry for MS Office Word and Excel programs. Must demonstrate above average telephone etiquette and customer service skills. Familiarity with F&FRP practices, procedures and terminology and previous government experience is preferred. Must be familiar with document filing and retrieval systems, and have the ability to accurately maintain filing systems. Education This position does not have a positive education requirement. Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Some positions have special requirements. Selection may be tentative pending the completion of these requirements. Applicants may be required to submit proof of education, participate in medical screening, drug testing, etc. All selections are contingent upon satisfactory employment reference checks. Employment is subject to successful National Agency Background Check. Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.

Similar Jobs

Administrative Assistant

Commander, Navy Installations • Yorktown, VA • 3h ago

Management & Administrative

Summary This position is located within Commander, Mid-Atlantic Region, Fleet and Family Readiness Program at Naval Weapons Station Yorktown. The purpose of the position is to oversee the various administrative requireme...

3h ago

Go to Apply

Assistant Chief Test Engineer (Engineer Systems Test 3) - 25839

HII • Newport News, VA • 14h ago

Management & Administrative

Requisition Number: 25839 Required Travel: 0 - 10% Employment Type: Full Time/Salaried/Exempt Anticipated Salary Range: $85,686.00 - $92,206.40 Security Clearance: Secret Level of Experience: Mid This opportunity resides...

14h ago

Go to Apply

Operations Manager

CVS Health • Hampton, VA • 16h ago

Management & Administrative

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions compan...

16h ago

Go to Apply

Supply Chain Manager

Robert Half • Newport News, VA • 1d ago

Management & Administrative

Description We are looking for an experienced Supply Chain Manager to oversee and optimize operations within a manufacturing environment in Newport News, Virginia. This long-term contract position involves managing proce...

1d ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Hampton, VA • 1d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

1d ago

Go to Apply

RN Manager, Professional Practice

Sentara Health • Williamsburg, VA • 2d ago

Management & Administrative Sponsored

City/State Williamsburg, VA Work Shift First (Days) Overview: Additional Job Description Sentara Williamsburg Regional Medical Center Williamsburg, VA Registered Nurse Manager Hospital Resource Pool / Coordinator for Str...

2d ago

Go to Apply

RN Manager, Professional Practice

Sentara Health • Williamsburg, VA • 2d ago

Management & Administrative Sponsored

2d ago

Go to Apply

ADMINISTRATIVE ASSISTANT 3

Huntington Ingalls Industries • Newport News, VA • 2d ago

Management & Administrative

ADMINISTRATIVE ASSISTANT 3 Location: Newport News, Virginia, United States Date: Jan 13, 2026 Req ID: 44873 Team: E70 A1B PROPULSION PLANT PLANNING YARD Entity: Newport News Shipbuilding US Citizenship Required for this...

2d ago

Go to Apply

OPERATIONS STRATEGY MANAGER

Huntington Ingalls Industries • Newport News, VA • 4d ago

Management & Administrative

OPERATIONS STRATEGY MANAGER Location: Newport News, Virginia, United States Date: Jan 11, 2026 Req ID: 44977 Team: K84 ENTERPRISE PROGRAM MGMT Entity: Newport News Shipbuilding US Citizenship Required for this Position:...

4d ago

Go to Apply

K07 PROJECT MANAGEMENT ANALYST 3

Huntington Ingalls Industries • Newport News, VA • 4d ago

Management & Administrative

K07 PROJECT MANAGEMENT ANALYST 3 Location: Newport News, Virginia, United States Date: Jan 8, 2026 Req ID: 44334 Team: K07 OHIO REPL PGM OFC Entity: Newport News Shipbuilding US Citizenship Required for this Position: Ye...

4d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.