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Admin Officer

Bureau Vertias North America • United States, United States • 1d ago

Job Title

Admin Officer

N+1 of Job Title

HR Operation Manager

Devision

GES

Working location

Vietnam

General Description

Our job performance is within the framework of the BV Quality Assurance System, QHSE policy, Codes of Ethics and BV Group's policies and procedures.

Tasks - Activities - Responsibilities

Training (70%)

Support Recruitment & Training Manager in building up an annual training schedule based on TNA (Training Needs Analysis)

Conduct Welcoming procedure & Orientation Training for newcomers.

Responsible for composing/revising/updating Internal Training Materials like Orientation Training, Soft skill trainings...

To oversee identifying BV training demands to look for suitable outsourcing services providers.

Monitor COE completion of BV staff in line with timeline of BV policy.

Responsible for monitoring all training courses of Depts are under training budget and issuing the training contract, if any.

Responsible for updating all courses in Mylearning.

Recruitment (30%)

Working with HODs to define recruitment requirements for each vacancy.

Search for suitable candidates for job vacancies based on approved HC budget and advise the most cost-effective way to recruit.

Responsible for screening, interviewing (scheduling), reference checking, offering letter and following up from joining to probation end.

Computerize all candidates' data into personnel management system for ease of keeping track.

Ensure that all new recruits have complete and legitimate personal documents in accordance with the law and the Company policy.

Other duties:

Assist HR Dept in implementing HR programs, policies, etc. and ensure compliance with internal procedures and VN law.

Together with HR team and Marketing to organize the staff events such as Company Trip, Staff Meeting, Family Day, and Year-End Party ...

Perform other duties as requested by Recruitment & Training Manager.

Candidate Profile

Bachelor's degreein Human Resources, Business Administration or a related field.

At least 3-year experience in recruitment and training function

Have good relationships with government bodies, and recruitment agencies

Good knowledge of VN Labor Code as well as other labor rules

Good command in writing and speaking English

Trustworthy, high integrity

Courtesy and respect individual

Committed to constant learning and improvement

Good knowledge of VN Labor Code as well as other labor rules

Future Career Paths

Grow up in term of professional knowledge / experience in line with the company's business growth.

Responsible for higher position when appropriated.

Technical and professional skills

Fluent in reading, writing & speaking English and Vietnamese

Good command of office software (Outlook, Word, Excel, PowerPoint, ...)

Can work independently under pressure

Professional behaviors

Understanding company's business activities.

Sensitive to company policies and results driven

Exhibits good credibility

Entrepreneur/self-starter with good ethical reputation

Autonomous, team work and team builder. Dynamic, enthusiastic, adaptable, persistent.

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