Administrative Assistant

Robert Half • Aliso Viejo, CA • 7h ago

Description

We are looking for a dedicated Administrative Assistant to join a boutique interior design firm based in Aliso Viejo, California. This Contract to permanent position offers a unique opportunity to contribute to the operational efficiency of creative design projects while supporting key administrative and financial processes. The ideal candidate will excel in organization, communication, and multitasking, ensuring smooth project and office workflows.

Responsibilities:

Communicate professionally with clients, vendors, and contractors to confirm orders, delivery schedules, and payment arrangements.

Assist in the creation of proposals, formatting documents, and preparing presentation materials for design projects.

Coordinate schedules for meetings, site visits, and client calls to ensure seamless project management.

Provide administrative support to the design team, organizing files, correspondence, and documentation for easy access.

Work closely with accounting and design teams to resolve billing discrepancies and keep records up to date.

Requirements

Minimum of 2 years of experience in administrative or accounting support roles; familiarity with interior design or creative industries is a plus.

Strong attention to detail and accuracy in tasks such as billing, data entry, and record management.

Exceptional written and verbal communication skills, with the ability to engage professionally with clients and vendors.

Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with design or accounting software like Houzz Pro is a plus

Highly organized with excellent multitasking abilities and a proactive approach.

Team-oriented mindset with a focus on collaboration and problem-solving.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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