Administrative Assistant 4

Central Washington University • Ellensburg, WA • 8h ago

Job Summary

Central Washington University is recruiting an Administrative Assistant 4 to join our Graduate Studies and Research team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $54,504 - $73,284 annually plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~8,300 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for seven out of eight years, CWU was a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. RentCafe{rel="nofollow"} has also named CWU #13 of the Top 20 Best College Towns in the U.S. in 2025.

Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A{rel="nofollow"}

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave{rel="nofollow"} and Total Rewards Calculator{rel="nofollow"}.

The Role:

This position is responsible for overseeing post admission processes for the Graduate Assistant Program and independently performing professional level administrative and fiscal support to the Dean of the school of Graduate Studies and Research. This position tracks graduate students' academic processes throughout their learning career, including graduation requirements. This includes processing graduate degree checkout applications, advises students and departments on applications and eligibility, and prepares and posts student degrees. This position coordinates the graduate assistantship program and provides fiscal technical support for the program. Additionally, this position supervises approximately 75 graduate assistantships (GA), producing, updating and terminating contracts.

Key responsibilities include monitoring, reconciling and managing numerous budgets and providing fiscal oversight to graduate studies including faculty and student travel, university centers, institutes and grant-funded programs that report to graduate studies and coordinating administrative duties including record keeping, office equipment and inventory, purchases, and space allocations. Additionally, it monitors and reconciles program expenditures, equip

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