Payroll/Administrative Assistant

EXPRESS EMPLOYMENT PROFESSIONALS • Woodland, WA • 8h ago

**Payroll Administrative with Executive Assistant responsibilities for a large commercial contractor

Work Schedule - **8am-5pm Monday-Thursday -- 30 hours a week to start, could move into full time with increased responsibilities.

Pay - $26.00-$27.00 / hour

About The Company

The company we are hiring for was Founded in 1988, this merit-based, employee-owned organization has grown through hard work, principled business practices, and a relentless pursuit of excellence. Over the years, it has expanded to provide General Contracting and EPC contracting services on a national scale. Typical projects include water treatment facilities, bridges, marine terminals, and renewable energy plants producing RNG, hydrogen, electricity, and other sustainable energy solutions.

Primary Responsibilities of Payroll Administrator 50%:

Collect, verify and enter timecards on weekly basis for company

Work with project staff to determine whether employees are classified correctly

Apply fringe benefits correctly, maintain accurate records

Maintain accurate payroll records

Respond to all audits and wage compliance investigations

Correct any payroll discrepancies in timely and professional manner

Provide labor compliance documentation for project closeout

Assist with union reporting and dues when applicable

Maintain updates to prevailing wages determinations both state and federal

Stay compliant with labor laws in applicable states

Coordinate with human resources and project teams to collect accurate information for all employees to maintain up to date information

Primary Responsibilities of Executive Role 50%:

Manage executive email, calendar, scheduling meetings, appointments, and travel arrangements.

Serve as the primary point of contact for the executive, ensuring timely communication and follow-up.

Prepare, proofread, and edit correspondence, reports, and presentations.

Coordinate and prepare materials for internal and external meetings; record and distribute meeting minutes.

Handle all confidential and sensitive company information with the utmost discretion.

Support executive initiatives and special projects, ensuring deadlines and priorities are met.

Maintain organized filing systems (digital and physical) and ensure information is easily accessible when needed.

Communicate professionally with internal teams, clients, and business partners on behalf of the executive.

Anticipate the executive's needs and proactively identify opportunities to improve efficiency and effectiveness.

Assist in planning and supporting company meetings, events, and leadership functions.

Requirements:

High school diploma: associates degree or coursework in accounting/business/payroll preferred

Minimum 3 years' payroll experience, experience with Prevailing Wage strongly preferred

Working knowledge of State prevailing wage law (OR and WA) and/or Federal Davis-Bacon, wage determinations, fringe benefit calculations, strongly preferred

Excellent written and verbal communication abilities and Demonstrated ability to manage multiple priorities

Detail-oriented, strong organizational skills, ability to manage deadlines weekly and monthly, strong communication skills, ability to coordinate with multiple stakeholders

Strong computer skills, proficiency in Microsoft Office, Viewpoint Spectrum, HeavyJob

Must have the ability to meet required deadlines

Integrity, trustworthiness due to handling sensitive data

Associate Benefits

While working for Express, our associates can also become eligible for a var

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