Senior Executive Assistant

Aston Carter • Wausau, WI • 6h ago

Job Description

The Senior Executive Assistant provides high-level administrative support to Senior executives, ensuring efficient operations, strong communication, and professional representation of the executive office.

Responsibilities

Manage complex calendars, daily schedules, travel, events, and special requests.

Troubleshoot issues and ensure smooth workflow across departments.

Assist with research, project management, special initiatives, presentations, spreadsheets, and event planning.

Prepare agendas, board materials, meeting minutes, correspondence, policies, procedures, contracts, and organized filing systems.

Serve as the primary contact for executives, maintaining professional interactions with staff, patients/customers, vendors, and board members.

Maintain strict confidentiality.

Support initiatives to improve service quality, patient/staff safety, and overall operational effectiveness.

Collaborate with other administrative staff, mentor junior assistants, and serve as a liaison between Senior leadership and employees.

Essential Skills

Calendar management

Administrative support

Calendaring

Outlook

Microsoft Office

Administration

Administrative assistance

Executive administration

Event coordination

Executive-Level Calendar & Schedule Management

Advanced Administrative & Document Support

Project & Event Coordination

Professional Communication & Relationship Management

Problem Solving & Operational Support

Travel management

Calendar maintenance

Executive support

Multi-tasking

Office suite

Management skills

Microsoft Word

Executive administrative support

Project management

Clerical

Additional Skills & Qualifications

Associate degree in Administrative Assistance required

Bachelor's in business or health-related field preferred

3-5 years administrative experience, including at least one year supporting an executive preferred

Healthcare experience beneficial

Strong computer skills

Ability to @type ~60 wpm with high accuracy

Excellent grammar, transcription, organization, communication, problem-solving, and decision-making skills

CAP certification preferred

Work Environment

The Senior Executive Assistant provides advanced administrative support to assigned President, Senior Vice President, and/or Vice President. The role is based at the Wausau office within the Clinical Administration department, operating from Monday to Friday, 8:00 AM to 5:00 PM with flexibility, totaling 40 hours per week.

Job Type & Location

This is a Contract to Hire position based out of Wausau, WI.

Pay and Benefits

The pay range for this position is $29.61 - $36.28/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Wausau,WI.

Application Deadline

This position is anticipated to close on Jan 28, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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