Non-Clinical - Administrative - Executive Assistant

ICONMA, LLC • United States, United States • 20h ago

Our Client, a Healthcare company, is looking for a Non-Clinical - Administrative - Executive Assistant for their Dayton, OH location. Responsibilities:

Manage executive calendars, schedule appointments, and coordinate internal and external meetings.

Organize travel arrangements, itineraries, and accommodations for executives and guests.

Prepare and proofread reports, presentations, correspondence, and meeting materials.

Serve as a liaison between executive leadership and institute staff, faculty, partners, and stakeholders.

Assist in the planning and execution of institute events, board meetings, and special projects.

Track deadlines, deliverables, and follow-ups for strategic initiatives and executive tasks.

Maintain organized filing systems (physical and digital) for institutional records and documents.

Process expense reports, invoices, and reimbursements in accordance with organizational policies.

Handle sensitive and confidential information with the highest level of discretion.

Provide general administrative support and contribute to a collaborative and efficient office environment.

Requirements:

At least 5-7+ years of executive assistant experience (required) from a healthcare environment is preferred.

HS Diploma or GED is required.

Proficiency with Microsoft Office Suite and virtual meeting platforms.

Strong organizational and multitasking skills with exceptional attention to detail.

Excellent written and verbal communication skills.

Ability to work independently, prioritize tasks, and manage time effectively.

Professional demeanor and ability to interact with high-level stakeholders.

Discretion in handling confidential information and professional judgment in decision-making.

Why Should You Apply?

Health Benefits

Referral Program

Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

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