Accounting Coordinator

Robert Half • New York, NY • 4h ago

Description General Description:

The Staff Accountant will be responsible for maintaining financial records in compliance with GAAP and will be supporting operation of the Business Office.

Key Responsibilities:

Responsible for maintaining complete and accurate financial records

Maintains and ensures the accuracy of financial records in FundEZ

Enters all A/P transactions into General Ledger

Ensures required supporting documentation and approval for all transactions

Ensures internal controls are properly followed

Reconciles all expense accounts on a monthly basis and researches and resolves any errors

Develops and produces internal management reports in collaboration with management on a monthly basis

Ensures that all donations and other cash related activity are handled in compliance with internal controls

Assists Director of Finance and Administration with the annual audit by preparing all A/P reconciliations and work papers as assigned

Oversees Petty Cash Fund

Payroll Responsibilities:

Performs bi-monthly payroll runs using Paycom

Ensures all staff are paid accurately and that all changes are properly documented and approved.

Maintains employee records, including personnel file, attendance records, and benefits enrollment information

Accounts Payable Responsibilities:

Enters and codes A/P Invoices. Reviews documentation for correct authorization and description. Follows up on incomplete paperwork

Processes private tuition refunds for parents whose children received DOE funding

Reviews and enters all credit card transactions and uploads documentation to FundEZ

Disputes sales taxes charged with credit card transactions and obtains sales tax refunds

Processes and tracks all petty cash transactions for periodical petty cash reconciliations and replenishments

Obtains and enters W9 Forms from new vendors

Completes and uploads 1099 Forms to an online system

Other Responsibilities:

Processes credit card private tuition and donation/other payments via Verifone and sends receipts to families/donors.

Maintains digital receipts of all payments by credit cards and checks

Processes remote deposits of all checks from daily check logs, if any

Counts and deposits at the bank student fundraising proceeds.

Downloads and processes invoices for all monthly health, disability, and life insurance and other benefits invoices

Retrieves from multiple websites monthly fee recurring invoices set up for auto payment from checking account and creates payables for the associated debits

Updates assigned Audit Worksheets for a group of expenses and balance sheet accounts

Creates and uploads annual FSA new enrollments file to TASC client's portal

Assists in Annual Audit by pulling A/P transactions, contracts, proof of payments selected by the auditors, and other support

Assists with Fall and Spring fund raising events. (Must work late during those two events.) Processes credit card and check donations Requirements Account Coding, Accounting Software Systems, ADP - Financial Services, Concur, ERP - Enterprise Resource Planning, Accounting Functions, Accounts Payable (AP), Accrual Accounting, Auditing, Automated Clearing House (ACH), Paycom

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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